[Hiring] NFO Time Critical Specialist @Ascent Global Logistics

Role Description

This job is focused on providing a professional service to customers and liaising with key parties including third party suppliers and other company offices. Ascent offers our customer’s worldwide services that meet our clients complete logistical and supply chain needs.

• The job of the NFO Time Critical Specialist is very varied and no one day is ever the same as the team is operating 24/7.
• The NFO Desk Time Critical Specialist is responsible for tasks in each shipment, from order entry through each milestone of the shipments to ensure the team attains the critical delivery times and optimize overall on-time performance.
• The Time Critical Specialist has daily responsibility to ensure excellent service is delivered to our customers during all telephone/email and virtual contacts.
• They will provide professional service to customers and liaising with key parties including vendors, internal Ascent teams, and leadership.
• The Time Critical Specialist reports directly to the NFO Desk Supervisor.
• Working as a Time Critical Specialist involves liaising directly with clients, company leadership, Managers, other Ascent teams, vendors, and carriers.
• The Time Critical Specialist will be responsible for processing shipment orders in accordance with established procedures and standards.
• Administer the correct processes of each shipment, ensuring all SOPs are followed properly in regard to order management and the setup and alerting of each shipment, tracking, and communication.
• Escalate issues, errors, and delays immediately per processes set forth.
• Complete all appropriate training assigned.
• Train and learn new/revised Standard Operating Procedures (SOPs) and organizational policies.
• Communicate to the supervisor any unusual occurrences, emergency situations, and any situation that could disrupt the level of operations and/or customer service.
• Communicate and document all service issues that may impact the next shift or require special attention to their shift supervisor.
• Meet and exceed Ascent performance and productivity expectations including but not limited to phones, emails, and task management.
• Follow Task Logs and monitor for status being updated within a 10-minute window.
• Follow New orders and monitor for updating within a 10-minute window.
• Participate in regular department meetings, assisting in training and information rollouts as needed.
• Always copy Leadership on all emails and correspondence involving operations.
• Action emails and responses in less than 10 minutes.
• Adhere to all phone protocols and performance standards.
• Other duties and responsibilities as assigned.

Qualifications

• High school diploma or general education degree (GED).
• Strong computer skills and proficiency in Microsoft Office (Excel, Word, and Outlook).
• Outstanding customer service skills required.
• Understanding of world geography and United States Geography.
• Experience with Next Flight out shipments, systems, and vendor operations is strongly preferred.
• Ability to work under pressure and follow through on tasks.
• Ability to handle multiple tasks quickly and simultaneously.
• Excellent organizational skills, attention to detail, and follow through.
• Proven ability to communicate (verbal and written) effectively with direct staff, management peers, and senior-level management.

Benefits

• 401(k) and employer matching.
• Life Insurance.
• Health, Dental, Vision Insurance.
• Short- & Long-Term Disability.
• Paid Time Off (PTO).
• Employee Assistance Program.
• Paid Parental Leave.
• Employee Wellness Program.
• Paid Holidays.
• Employee Recognition Programs.
• Flexible Spending Account (FSA).
• Tuition Reimbursement.
• Health Savings Account (HSA).
• Overtime, Differential & Bonus Pay.
• Salary Range: $24 - $27.