[Hiring] Intern and Administrative Assistant @O3 Energy

Role Description

This Administrative Assistant position provides a variety of support for the City Manager's Office including:

• Typing, filing, and answering phones.
• Providing customer service, information, referrals, and assistance to the general public and other departments.
• Maintaining various files and records.
• Performing a variety of clerical tasks.

Essential responsibilities and duties may include, but are not limited to, the following:

• Performing office clerical duties in support of an assigned department or division.
• Receiving and directing telephone calls and visitors.
• Providing information on department or division services and operations.
• Acting as a receptionist; answering the telephone and providing information on departmental and City policies and procedures as required.
• Maintaining a variety of files and records in assigned department; filing in accordance with established filing system.
• Opening and distributing the mail in assigned department; sorting and processing outgoing mail.
• Providing customer service, information, referrals, and assistance to the general public and other departments in reference to assigned area of responsibility.
• Answering queries from the general public and referring them to the proper City department.
• Providing applicable forms to the public as needed; typing, word processing, and proofreading a variety of documents.
• Operating a variety of office equipment including copiers, postage meters, facsimile machines, and computers; inputting and retrieving data and text; organizing and maintaining disk storage and filing.
• Ordering, receiving, and organizing materials and supplies.
• May assist in the implementation of various recreation programs, including but not limited to, senior citizen programs, athletic programs, afterschool programs, facilities, and special events.
• Performing related duties and responsibilities as required.

Qualifications

• Knowledge of principles and practices of filing and record keeping.
• Methods and techniques of word processing.
• Principles of business letter writing and basic report preparation.
• Modern office procedures, methods, and equipment including computers.
• English usage, spelling, grammar, and punctuation.

Requirements

• One year of general clerical support experience.
• Equivalent to completion of the twelfth grade.

Skills

• Preparing a variety of correspondence and documentation.
• Performing a variety of general clerical work.
• Typing at a speed necessary for successful job completion.
• Operating a variety of office machines including a word processor.
• Maintaining a variety of files and records.
• Responding to requests and inquiries from the general public.
• Understanding and following oral and written instructions.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work.