[Hiring] Client Concierge / Administration Coordinator @Hunt St

Role Description

We are looking for a proactive and detail-oriented Client Concierge & Administration Coordinator to support a fast-growing property and building business. This role will play a key part in managing client communications and administrative processes, ensuring clients feel informed, supported, and looked after throughout their journey.

• Manage general administrative tasks and oversee inbox management, ensuring timely, clear, and professional communication.
• Act as the primary point of contact for clients, handling communication via email and phone.
• Coordinate property contracts and guide clients through documentation and agreement processes.
• Manage progress payment coordination between builders, clients, and lenders.
• Follow up and collect required documents from clients such as IDs, signed forms, and supporting paperwork.
• Provide consistent finance and build updates, and respond to general client inquiries throughout the project lifecycle.

Qualifications

• Strong experience in administrative support, client coordination, or similar roles.
• Exceptional communication skills (written and verbal) with the ability to explain clearly and professionally.
• Strong listening skills - able to understand client needs, pick up on details, and respond thoughtfully.
• A genuine client-first mindset with a concierge-style approach to service.
• High attention to detail and ability to manage multiple tasks and deadlines.
• Experience working with CRM systems and managing data accurately.
• Ability to work independently, take initiative, and stay organised in a fast-paced environment.
• Experience in finance, property, construction, or related industries is highly preferred.

Requirements

• Looking for Philippines-based candidates.
• Compensation range: $1000 - $1500 AUD Monthly.
• Engagement type: Independent Contractor Agreement.
• Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 4 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).