[Hiring] Business Support Virtual Assistant @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. We are seeking a proactive and well-organized Business Support Virtual Assistant to help manage client communication, calendar scheduling, and follow-ups for a growing financial services company. The ideal candidate should be comfortable handling phone calls, emails, and text communication, ensuring smooth coordination with both new and existing clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a client-focused environment.

Scope of Services

• Appointment Scheduling & Calendar Management
  • Call clients to book, confirm, and reschedule appointments as needed.
  • Manage the client’s calendar to ensure all meetings and appointments are accurately scheduled and updated.
  • Send reminders and follow-ups to reduce no-shows and improve client engagement.
• Client Communication (Email, Call, and Text)
  • Serve as the first point of contact for new and existing clients through phone, text, and email.
  • Maintain a professional and courteous tone when handling inquiries, resolving concerns, and confirming appointments.
  • Keep records of client communication and ensure timely follow-ups.
• Email Campaigns & Client Engagement
  • Set up and manage email campaigns using the company’s CRM (GoHighLevel) to communicate updates, offers, or reminders to clients.
  • Segment client lists and customize outreach campaigns to target specific customer groups.
  • Track campaign performance and assist with refining communication strategies.
• CRM Management & Data Entry
  • Use GoHighLevel (GHL) to log client details, track communication, and update appointment status.
  • Maintain accurate and organized client information within the CRM.
  • Generate simple reports or summaries when needed to assist in business tracking.
• Customer Service & Relationship Management
  • Build rapport with clients through consistent and friendly communication.
  • Follow up with leads who have expressed interest but have not yet booked an appointment.
  • Ensure a positive client experience from initial contact to confirmed appointment.

Qualifications

• Excellent spoken and written English (near-native level; clear and easy to understand).
• Prior experience in appointment setting, client coordination, or customer service preferred.
• Strong organizational and multitasking skills.
• Familiarity with GoHighLevel (GHL) is required.
• Tech-savvy and able to manage communications across different platforms (email, text, VoIP).
• Reliable, detail-oriented, and professional in client interactions.
• Prior experience working with a business owner, company founder, etc. (as an admin or executive assistant).

Requirements

• Contracted Hours per Week: 20 hours/week
• Daily Working Time: 9 AM–5 PM / 10 AM–5 PM / 10 AM–6 PM (flexible within these hours) CST
• Scheduled Working Days: Monday-Friday

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!