[Hiring] AU Dayshift Service Coordinator @Scale-X Solutions

Role Description

This is a remote position.

We are looking for a highly organised, customer-focused Service Coordinator to join our team remotely from the PH to support our team in Yangebup, WA. As the Service Coordinator, you will play a critical role in keeping our field service operations running smoothly. You’ll coordinate technicians, manage schedules, communicate with customers and suppliers, and ensure service jobs are followed through from initial request to completion.

You’ll be the central point of contact between customers, technicians, suppliers, sales, finance and operations, making sure everyone has the information they need and that our technicians have a continuous flow of productive work. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in delivering excellent customer service.

What You'll Be Doing

• Service Coordination
  • Schedule and dispatch technicians and service personnel.
  • Coordinate daily work schedules and allocate resources effectively.
  • Monitor service requests from receipt through to completion.
  • Prioritise urgent and high-impact service issues.
  • Ensure technicians have the information, parts and resources required to complete jobs.
• Customer Service
  • Act as the primary contact for customer enquiries.
  • Keep customers informed about job progress and expected completion times.
  • Resolve customer concerns and escalate issues when required.
  • Build and maintain strong, positive customer relationships.
• Administration & Systems
  • Create and manage work orders.
  • Maintain accurate service records and documentation.
  • Process quotations, purchase orders, invoices and service reports where required.
  • Keep customer and asset information up to date in management systems.
  • Assist the accounting team with relevant enquiries.
• Communication & Coordination
  • Liaise with technicians regarding schedules, parts and job requirements.
  • Coordinate with suppliers regarding parts and equipment availability.
  • Work closely with Sales, Finance and Operations to ensure smooth service delivery.
• Performance & Process Improvement
  • Track service KPIs, including response times, completion rates and customer satisfaction.
  • Prepare regular service reports.
  • Identify opportunities to improve service delivery processes and operational efficiency.
• Compliance
  • Ensure work is completed in accordance with company policies and procedures.
  • Support workplace health and safety requirements.
  • Maintain confidentiality of customer and company information.

Qualifications

• Previous experience in service coordination, scheduling or customer service.
• Strong analytical and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent organisational and time-management skills.
• High level of computer literacy, including Microsoft Office.
• Strong customer management skills.
• Excellent verbal and written communication skills.
• Strong active listening and empathy when dealing with customers.
• High level of honesty and integrity.
• Process-driven with exceptional attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Results-oriented mindset.
• Ability and drive to work effectively under pressure and meet time constraints.

Requirements

• Experience using a computerised scheduling or service management system.
• Experience in the HVAC industry or other service-based environment.
• Previous experience coordinating technicians and scheduling field works.
• Refrigeration & Air-Conditioning certification or related qualifications.

The Ideal Candidate

You're someone who can keep calm when things get busy, make accurate decisions quickly, and keep multiple moving parts organised. You enjoy coordinating people and resources, communicating with customers, solving problems and making sure jobs don't fall through the cracks. If you're proactive, detail-oriented and take ownership of getting things done, we'd love to hear from you.

Apply Now!!

If you're ready to take on a key role in a growing service operation and become an integral part of our team, apply now with your resume and cover letter via [email protected] .