[Hiring] Administrative Assistant @ADF Medical Services

Role Description

We're hiring an organized and dependable Remote Administrative Assistant to support our team with daily administrative tasks and operations. If you're detail-oriented, proactive, and thrive in a remote work environment — we want you on our team.

• Provide day-to-day administrative support to management and internal teams
• Schedule and manage appointments, meetings, and calendars
• Handle incoming emails, phone calls, and correspondence professionally
• Prepare, format, and manage documents, reports, and presentations
• Maintain and organize digital files, records, and databases
• Assist with data entry, invoicing, and basic bookkeeping tasks
• Coordinate with internal departments to ensure smooth operations
• Handle all sensitive information with strict confidentiality per HIPAA guidelines

Qualifications

• High School Diploma or GED required — Associate's or Bachelor's degree preferred
• 1–2 years of administrative or office support experience
• Proficiency in MS Office, Google Workspace, and online collaboration tools
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Fast and accurate typing skills (40+ WPM)
• Ability to work independently with minimal supervision
• Reliable high-speed internet and a quiet dedicated workspace
• Healthcare or medical office experience is a plus

Benefits

• Competitive pay
• Health, dental & vision benefits (full-time employees)
• Paid time off & paid holidays
• Flexible scheduling options
• Supportive and collaborative remote team environment
• Career growth opportunities within ADF Medical Services