[Hiring] Internal Events and Communications Senior Specialist @The US Oncology Network

Role Description

The US Oncology Network is looking for an Internal Events and Communications Senior Specialist to join our team at Texas Oncology. This is a remote position and requires the candidate to reside in Texas.

This position is responsible for leading the planning and execution of internal event experiences and supporting internal communications. The position will create, develop, and implement communications and event programs that align with company vision and direction. A key expectation of this senior specialist role is the ability to deliver sophisticated event experiences—high-quality, polished, and thoughtfully designed programs with consistency that elevate engagement and reinforce culture across Texas Oncology.

Responsibilities

• Internal Events (Sophisticated Experience Delivery)
  • Deliver sophisticated event experiences by designing a cohesive event journey (pre-event communications, agenda creation, speaker coordination, on-site/virtual experience flow, and post-event follow-up).
  • Lead the planning and execution of multiple internal events annually (in-person, virtual, and hybrid), ensuring a consistent, high-quality attendee experience.
  • Develop and maintain detailed event project plans, timelines, run-of-show documents, and production schedules; track deliverables, owners, risks, and dependencies.
  • Serve as the dedicated owner for event runbooks, timelines, vendor coordination, and experience polish—improving reliability, quality, and stakeholder confidence.
  • Run event planning meetings and workstream check-ins; distribute action items and status updates; drive on-time delivery across stakeholders.
  • Coordinate vendors, partners, keynote speakers, internal/executive speakers (venue, AV, production, print, event technology, shipping/fulfillment), and provide on-site support as needed.
  • Working closely with our internal brand and creative team, develop and produce event assets and materials including presentations and visual content, signage/printed materials, digital graphics, and event communications; coordinate swag/ordering and logistics.
  • Create content and messaging aligning company strategies, priorities, and initiatives that resonate with audiences and are aligned with company values.
  • Track budgets, approvals, timelines, and deliverables; escalate risks early and propose options to keep delivery on track.
  • Ensure brand consistency across event materials and internal communications; maintain templates and evergreen resources for efficiency and consistency.
• Internal Communications (Execution)
  • Support internal communication programming, such as leadership and project email campaigns, intranet content, video stories and photographs as applicable, and company-wide and town hall meetings.
  • Partner with business stakeholders to develop and execute communication strategies and plans for communicating key event initiatives and project updates to employees, accounting for different employee audiences.
  • Research, interview, write, edit, and coordinate internal communications and storytelling content related to events or projects.
  • Identify and track key metrics to measure performance of channels and employee engagement with communications.
  • Populate and maintain intranet stories and content as appropriate; support the updating of audience distribution lists.
  • In collaboration with the Internal Communications team, help manage the cadence of internal communications channels.
  • Understand and align messaging with the company’s mission and pillars, championing the company’s purpose through storytelling using live presentations, written and audio/video formats.
  • Create and maintain a library of presentations and video archives of event materials.

Qualifications

• Bachelor’s degree in communications, public relations, journalism, marketing, English, event management, hospitality, business, or related field.
• Or Associate’s Degree + Four (4) years of related work experience.
• Or Eight (8) years of related work experience.
• 5+ years of related experience in internal and/or corporate communications, event management, or a blend of both.
• Excellent oral, written, and interpersonal communication skills.
• Demonstrated ability to develop communication plans, coordinate interviews/stakeholders, develop key messages, and track KPIs.
• Strong project/program management skills with the ability to manage multiple concurrent projects in a deadline-driven environment.
• Proficient using PowerPoint and Microsoft O365 suite.
• Ability to handle sensitive information with the utmost discretion.
• Ability to collaborate cross-functionally and build relationships at all levels of the organization and across business functions, establish credibility, and act as a trusted partner.

Preferred Qualifications

• Experience delivering complex, high-visibility internal events and/or large-scale meetings (multi-session, multi-stakeholder, tight production timelines).
• Experience with event technology platforms (e.g., registration tools / mobile event apps).
• Strong design sensibility and experience producing executive-ready presentations and communications assets.
• Experience with video content planning/production for internal communications or event programming.
• Healthcare experience preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include the ability to adjust focus. Requires vision and hearing corrected to normal range.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a home office / remote environment with frequent interaction with corporate and field staff, as well as external customers and contacts. Work may require travel by air or automobile for internal events.