[Hiring] AI Operations & Systems Architect @Inside Out Hiring

Role Description

Are you an operational builder and AI systems architect who excels at untangling complex funnels, building custom automations, and deploying pragmatic AI agents? We are seeking an AI Operations & Systems Architect based in LATAM or South Africa to sit directly beside the Founder & CEO of a fast-growing, high-volume investment property lending firm.

Key Responsibilities

• Days 1–30 Focus (Funnel Visibility): Map the current workflow across sales, processing, and closing; audit CRM/LOS platforms and ad attribution to fix data breakdowns so marketing can safely restart.
• Scalable Operations & Product Building: Redesign infrastructure to support a 3x deal growth (15 to 50 deals/month); prototype internal tools/interfaces using low-code/no-code, APIs, webhooks, and AI-assisted environments (Lovable, Open Code).
• Company Knowledge Base & "Company Brain": Build a centralized, searchable database of lender guidelines, rate sheets, overlays, and checklists for human staff and AI agents.
• Departmental Optimization & Handoffs: Clean CRM data (Close), automate lead scoring, build sizing/pricing tools, standardize qualification gates between sales/setup/processing, and develop internal condition-clearing copilots.
• Lender Matching & Deal-Health Intelligence: Architect dynamic lender-matching logic (top 3–5 lenders per transaction) and real-time deal-health dashboards to predict closing probability.
• Pragmatic AI Agent Deployment: Incrementally build and deploy grounded AI agents (intake, guideline research, pricing copilots, condition clearing) with strict human-in-the-loop approvals.

Qualifications

• RevOps & Systems Mastery: Proven background in RevOps, CRM architecture (Close, HubSpot, GoHighLevel), and lifecycle workflow design.
• Technical & AI Capability: Experience connecting systems via APIs, webhooks, and automation engines (Make, n8n); proficient in shipping working tools using AI-assisted development environments (Lovable, Claude, Open Code).
• Pragmatic Architecture Mindset: Clear framework for "simple automation vs. full AI agent"—prioritizing data quality, security, and cost-efficiency over model hype.
• Product & Operator Mindset: Ability to take vague founder problems, scope an MVP, build it, ship it, and drive internal adoption independently.
• Communication & Hours: Native-level English fluency with full availability during US Pacific Time (PST) hours.

Preferred / Bonus Qualifications

• Domain experience in loan origination, real estate finance, or private money lending (metrics like LTV, LTC, LTARV, DSCR, debt yield).

Tech Stack Used

• Close CRM
• GoHighLevel
• LendingWise (LOS)
• Make
• Custom APIs/Webhooks
• Lovable
• Claude
• ChatGPT
• SendBlue
• Google Workspace
• Attio

Benefits

• Salary: $2,800 – $3,200 USD / month
• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST) (Flexible)
• Target Start Date: ASAP