[Hiring] Workplace Coordinator - Planning @Marex

Role Description

The Space Planning, Workplace is responsible for the end-to-end operational delivery of space planning across Marex's global office portfolio (50+ locations). This role ensures efficient utilisation of workspace through accurate floorplans, structured seat allocation, and effective management of the Condeco platform. You will act as the central coordinator for office moves, seating allocation, and workspace operations, ensuring that business requirements are translated into practical and effective workplace solutions.

Working closely with IT, Facilities, Design, and business stakeholders, the role focuses on execution, accuracy, and consistency across all locations, while supporting the Portfolio & Planning Manager with lease-related activities and data inputs.

Overall Responsibilities

• Space Planning, Seating & Office Moves
  • Lead and coordinate all office moves, restacks, and seating changes across global offices
  • Develop and maintain detailed move plans, trackers, and schedules
  • Manage internal moves
  • Oversee seat allocation and zoning, ensuring alignment with business structures
  • Maintain accurate seating plans and manage allocation changes
  • Act as the primary contact for space-related requests (moves, expansions, reconfigurations)
  • Conduct pre- and post-move validations to ensure readiness and accuracy
  • Troubleshoot and resolve issues during move execution
  • Coordinate with IT, Facilities, and vendors to ensure seamless delivery
• Condeco Platform Ownership
  • Own and manage the Condeco desk booking platform globally
  • Ensure accurate configuration of all offices (locations, desks, attributes, floorplans)
  • Maintain seat allocation models (hot desks, permanent desks, team zones)
  • Ensure alignment between physical seating and system configuration
  • Support onboarding of new offices onto the platform
  • Drive user adoption and continuous optimisation
  • Support rollout of Condeco and workplace standards across offices and acquisitions
  • Maintain consistency in space planning approaches, floorplan standards, and workplace data quality
  • Ensure alignment across EMEA, APAC, and Americas
• Floorplan, Workspace Configuration & Data Accuracy
  • Maintain accurate, standardised floorplans across all offices
  • Quarterly space MN audits
  • POC for all regional and country head of the REW
  • Coordinate with Design teams for creation and updates of layouts
  • Translate business requirements into detailed layout instructions
  • Maintain workspace configuration data (desk types, equipment, attributes)
  • Ensure consistency in desk numbering, zoning, and allocation structures
  • Conduct audits to ensure alignment between physical layouts and system data
  • Maintain version-controlled floorplans and documentation
• Coordination with IT, Facilities & Design
  • Partner with IT on infrastructure requirements (network, AV, trading desks)
  • Coordinate with Facilities teams on layout changes and physical workspace updates
  • Work with Design teams to standardise and implement layouts
  • Act as central coordination point for workplace delivery activities
  • Engage with business stakeholders to understand and deliver seating requirements
  • Escalate complex capacity or allocation constraints to the Portfolio & Planning Manager
• Others:
  • FT Subscription manager – Monthly basis
  • Coordination of insurance certificates with global/regional REW team
  • Manage and analyse REW's ‘help' service portal. Identify enhancements and mature a consistent help tool throughout the portfolio

Qualifications

• 1-3 years min Real Estate, Facilities or similar administration experience in a corporate environment in REW, Finance or related field is preferred.
• Self-motivated analytical skills, use of varied databases and spreadsheets/tools for a Real Estate portfolio.
• A practical sense, attention to detail and ability to implement.
• Problem-solving skills along with the ability to communicate complex concepts and change clearly.
• Understanding of Corporate Real Estate, facilities management and building operations in the context of the wider business.
• Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Competencies, Skills and Experience

• Excellent verbal and written communication skills
• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Excels at building relationships, networking and influencing others
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

Conduct Rules

• Act with integrity
• Act with due skill, care and diligence
• Be open and cooperative with the FCA, the PRA and other regulators
• Pay due regard to the interests of customers and treat them fairly
• Observe proper standard of market conduct
• Act to deliver good outcomes for retail customers

Company Values

• Be collaborative - by working together across the organisation, we foster teamwork, can better respond to challenges and successfully deliver for our clients
• Act with integrity - we pride ourselves on our honesty and high ethical standards. We apply these values when working with all our clients, colleagues and other stakeholders
• Be adaptable and entrepreneurial - we embrace change as markets evolve to constantly increase our efficiency and create innovative solutions for our clients. We are interested in the world around us and inquisitive about understanding the challenges and opportunities our clients face.
• Be respectful - how we treat each other, and our clients says everything about who we are. We always act respectfully and treat people fairly in everything we do.
• Nurture talent - we aim to grow our own talent and make Marex the place ambitious, hardworking and talented people choose to build their career. This means giving and taking stretch opportunities, taking risks, and committing to career development and support – for ourselves, and our teams.

Company Description

Marex Group Limited (NASDAQ: MRX) provides market access, infrastructure services and essential liquidity to clients across global commodity and financial markets. The Group provides comprehensive breadth and depth of coverage across four services: Clearing, Agency and Execution, Market Making and Hedging and Investment Solutions. It has a leading franchise in many major metals, energy and agricultural products, with access to more than 60 exchanges. Marex has over 3,400 active clients, including some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. With more than 50 offices worldwide, the Group has over 3,000 employees across Europe, Asia and the Americas.