[Hiring] Virtual Assistant - Operations & Supply Chain Manager @We Clone You

Role Description

We are currently looking for a motivated Virtual Assistant with expertise in operations and supply chain management to join our client's team and take their operations to the next level.

• Own the purchase order flow end-to-end across retail, wholesale, and e-commerce;
• Ensure orders are processed, shipped, and delivered accurately and on time;
• Manage documentation including invoices, BOLs, routing guides, and labels;
• Proactively resolve fulfillment issues before they impact customers;
• Support new item setup across retailers and distributors;
• Maintain accurate pricing, product data, and sales materials;
• Track deductions, trade spend, and promotional activity;
• Ensure operational readiness for new accounts and product launches;
• Coordinate production runs with co-packers and suppliers;
• Manage inventory across warehouses and distributors (including UNFI and KeHE);
• Monitor stock levels to prevent out-of-stocks or excess inventory;
• Track inbound and outbound shipments and resolve delays quickly;
• Identify inefficiencies across workflows and implement improved systems;
• Use AI tools to automate repetitive tasks across reporting and operations;
• Build processes that improve speed, accuracy, and visibility;
• Replace manual work with scalable, automated solutions wherever possible;

Qualifications

• 3–5+ years of experience in operations, supply chain, or logistics;
• Experience working within the US CPG ecosystem;
• Familiarity with distributors such as UNFI or KeHE;
• Strong systems mindset and experience with ERPs, CRMs, and spreadsheets;
• Experience using AI tools to improve workflows;
• High attention to detail with the ability to move quickly;
• Ability to work independently and take ownership;
• Strong problem-solving skills and bias toward action;

Benefits

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between $8 - $12 per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Company Description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance.