[Hiring] Virtual Assistant @Careerswift

Role Description

We are growing our team and are looking for an organized and proactive Virtual Assistant to support day-to-day administrative and operational activities across the company.

As a Virtual Assistant, you will provide remote administrative support to different members of the CareerSwift team. Your responsibilities will include:

• Providing day-to-day administrative support to the CareerSwift team.
• Managing calendars, meetings, reminders, and basic scheduling activities.
• Organizing documents, spreadsheets, folders, and internal records.
• Entering, updating, and verifying information in company systems and databases.
• Preparing simple reports, documents, presentations, and spreadsheets.
• Supporting data collection and basic research tasks.
• Monitoring shared inboxes and helping organize incoming requests.
• Assisting with updating CRM records, contact lists, and internal trackers.
• Coordinating information between different team members when needed.
• Helping prepare materials for internal meetings and following up on action items.
• Performing basic internet research and summarizing findings clearly.
• Supporting customer, operations, marketing, or recruitment teams with routine administrative tasks.
• Identifying missing or incorrect information and communicating issues to the appropriate team member.
• Assisting with other operational and administrative projects as the company grows.

Qualifications

• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working independently in a remote environment.
• Basic proficiency with Microsoft Office or Google Workspace.
• Confidence working with spreadsheets, email, online documents, and web-based tools.
• Ability to prioritize multiple tasks and meet deadlines.
• Willingness to learn new systems and processes.

Requirements

• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Assistant (nice to have).
• Experience working with CRM or project management tools (nice to have).
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Trello, Asana, or similar platforms (nice to have).
• Experience supporting a remote or distributed team (nice to have).
• Interest in AI, technology, career development, or digital products (nice to have).

Compensation

$38,000 - $48,000 per year, depending on experience and qualifications. Additional benefits and employment details will be discussed during the hiring process.

Benefits

• Fully remote work environment.
• Opportunity to gain hands-on experience in a growing technology company.
• Exposure to different areas of the business, including operations, customer experience, marketing, and product.
• Practical experience with modern digital and AI-powered tools.
• Supportive and collaborative team environment.
• Opportunities to expand your responsibilities as the company grows.