[Hiring] Virtual Administrative Assistant @Wellness Together

Role Description

We’re looking for a detail-oriented, self-motivated Administrative Assistant to support our mental health programs remotely. You’ll play a critical role in maintaining internal systems that help ensure the delivery of high-quality, data-driven services to students.

• Assist with scheduling, timecards, case notes, assessments, and general record-keeping
• Review and flag clinical notes and communication logs for quality assurance
• Organize electronic documentation and data
• Support data collection and analysis for school-based therapy programs
• Prepare and present reports to management
• Ensure compliance with privacy regulations (HIPAA/FERPA)
• Perform additional administrative tasks as needed

Qualifications

• High school diploma or GED required; some college preferred
• 1+ year of clerical/admin experience (education, medical, or therapy setting a plus)
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and comfortable working independently
• Tech-savvy: proficient with Google Suite, Microsoft Office, and general office software
• Understanding of confidentiality, privacy regulations, and ethics

Requirements

• Ability to sit or stand for extended periods
• Use of hands for typing and operating office equipment
• Occasional light lifting (up to 25 lbs)

Benefits

• Remote work
• Eligibility for a 403(b) retirement plan
• Access to our Employee Wellness Program (EWP)

Company Description

Wellness Together, a California 501(c)(3) nonprofit organization, partners with schools statewide to increase access to mental health services for students and families. By collaborating with universities and graduate programs, Wellness Together provides cost-effective "turn-key" social-emotional interventions on school campuses across California.