[Hiring] Virtual Admin Assistant @24x7 Direct

This is a remote position.

PHILIPPINE-BASED FILIPINO APPLICANTS

We're looking for a proactive, organised, systems-focused Virtual Admin Assistant to provide high-level administrative, financial, and communications support in a structured, volunteer-led environment. The role requires strong attention to detail, excellent written English skills, and confidence working across cloud-based platforms.
This position is ideal for someone who enjoys improving systems, maintaining accurate records, and supporting leadership with reliable, professional assistance.

Key Responsibilities

1. Administration & Operational Support

• Manage shared inboxes and respond to general enquiries
  
• Prepare meeting agendas and assist with documentation
  
• Maintain organised filing systems in Google Drive
  
• Support internal communications and record-keeping
  
• Provide general executive and committee administrative support
  

2. Systems & Platform Management

• Work confidently within Google Workspace (Email, Drive, Docs, Sheets)
  
• Manage tasks and workflows in ClickUp (or similar task management software)
  
• Create or adapt branded materials using Canva
  
• Support structured digital processes and documentation
  

3. Finance Administration Support

• Enter bills and invoices into Xero
  
• Maintain accurate digital financial records
  
• Prepare and export financial reports as required
  
• Assist with reconciliation preparation under direction (no decision-making authority)
  

4. Grants & Research Support

• Research relevant grant opportunities
  
• Track grant deadlines and requirements
  
• Draft initial grant responses for review
  
• Assist with reporting and documentation
  
• Maintain an organised grants tracking register
  

5. Marketing & Communications (Desirable)

• Assist with social media scheduling and coordination
  
• Create or edit visual content using Canva
  
• Support community updates and announcements
  
• Work within established brand guidelines
  

Requirements

Application Criteria

• Strong written and verbal communication skills
  
• Proven experience working as a Virtual Assistant or in an admin role is highly preferred
  
• Demonstrated experience using Google Workspace, Xero, and ClickUp
  
• Excellent organisational, time-management skills and attention to detail
  
• Ability to work independently and follow structured processes
  
• Experience supporting finance administration and digital record-keeping
  
• Social media coordination experience is a plus
  

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
  
• Use of time tracking software during work hours
  
• Active participation in team and client calls with your camera ON
  
• Consistent availability and responsiveness throughout your shift
  
• Treating this as a long-term, full-time job—not a side gig or freelance task
  

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

Benefits

1. Monthly Salary: PHP 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation

• 10 days annual leave credits
  
• 5 days of sick leave
  

5. HMO offered after 6-months probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 6:30 AM to 3:30 PM Philippine time, Monday to Friday