[Hiring] VFX Production Coordinator @BarnstormVFX

Role Description

You are an experienced VFX Coordinator eager to bring your skills to a dynamic studio environment where a wide variety of creative projects await. With a proven track record in VFX production, you excel at supporting cross-functional teams through your strong project management capabilities and effective time management. You are a clear and confident communicator, known for your high level of organization, proactive mindset, and positive attitude. Your strong creative vision and collaborative spirit make you a valuable asset to any team, and you’re ready to contribute meaningfully to a growing company that values innovation and excellence.

What You’ll Do

• Schedules, prioritizes, and tracks internal technical assignments and project details
• Organizes dailies, rounds, and project meetings; organize and setup rooms/media
• Ensures Shotgun (project management software) statuses and task assignments and project scope is maintained daily
• Coordinates and packages shot deliveries including submission documentation
• Ensures team members are clear on daily deliverables; calendar management, records all notes from clients, dailies, and rounds
• Communicates team updates; understands priorities
• Coordinates and monitors multiple projects
• Documentation and report preparation; tasks tracked and managed
• Communicates any schedule changes to appropriate stakeholders; escalates to Supervisors/Producers
• Follows up on approved and completed work; ensures delivery on time and to specification
• Establishes quality control and project closure processes

Qualifications

• 5+ years of experience in the VFX or film production industry
• Intermediate-Expert with Shotgrid/Flow; setting up, updating and maintaining projects
• Intermediate to Advanced knowledge of Google Suite
• Demonstrated project management experience in VFX with the ability to problem-solve effectively in a fast-changing environment
• Ability to effectively liaise and collaborate with clients, artists, and producers
• Demonstrated aptitude for technical workflow challenges: directory structure, file formats, naming conventions, scripts, automation tools, etc.
• A creative ability to interpret supervisor and client notes
• A thorough understanding of television/episodic VFX production pipelines (and feature film a plus)
• Knowledge of VFX Software 2D/3D packages is considered an asset

Benefits

• This is a remote-based role
• Project and staff positions available with extended health benefits
• Opportunity to participate in RRSP programs
• Comprehensive health insurance plan, retirement savings, and paid time off