[Hiring] Vendor Privacy Operations Coordinator @Maleda Tech

Role Description

We are seeking a Vendor Privacy Operations Coordinator for a focused 7-month contract supporting a defined DSR vendor-control project. This is a hands-on execution role, not a senior privacy strategy or GRC program management role. The coordinator will work through a large backlog of vendors, identify the right internal or external points of contact, send outreach, follow up persistently, collect three required DSR-related data points, and organize the information for engineering teams to action. The ideal candidate is highly organized, comfortable with repetitive high-volume follow-up, and able to maintain accuracy and momentum across hundreds of parallel vendor records.

• Work through a defined backlog of approximately 1,000 vendors at a target velocity of about 40 vendors per week (roughly one hour of production time per vendor).
• For each vendor, identify the right point of contact and collect three specific pieces of information:
  • The email address where DSR requests should be sent.
  • The lookup table showing which users have been sent to that vendor.
  • The unique identifier used for processing requests in the vendor's system.
• Reach out to internal points of contact (potentially hundreds across the company) and, where needed, directly to vendors to gather the required information.
• Set up meetings, send communications, and persistently follow up to obtain required data on schedule.
• Compile and organize the collected information into a clean handoff for engineering, who will perform the technical validation of tables and unique identifiers.
• Track progress and report status week over week to the privacy operations lead and broader stakeholders.
• Proactively identify optimization opportunities (e.g., process improvements, alternative outreach approaches) and surface them to the project lead.
• Partner cross-functionally with Privacy, Legal, Security, Engineering, and vendor-relationship owners to keep the work moving.

Qualifications

• 2 to 5 years of experience in project management, program coordination, or a similar role; this is a mid-level position and is not designed for senior or strategic profiles.
• Strong project coordination and organizational skills, with the ability to manage a high volume of vendor contacts and parallel workstreams.
• Outstanding written and verbal communication; comfortable with outbound communication, including email, calls, and persistent follow-up.
• Proactive mindset: able to identify optimization opportunities and propose alternative solutions when blockers arise.
• Detail-oriented, highly organized, and comfortable with regimented, repetitive work.
• Able to operate independently and drive work forward in an evolving environment.
• Comfort working with engineering teams and translating requirements into actionable backlog items.
• Proficiency with JIRA and Asana (similar ticketing or project management tools are acceptable).
• Google Suite proficiency for presentations and progress reporting.

Requirements

• Baseline knowledge of GDPR, CCPA, and Data Subject Rights (DSR) requests, sufficient to explain the why behind the work when faced with vendor pushback.
• Vendor management experience, with an understanding of how large companies structure and manage vendor relationships.
• Privacy Impact Assessment (PIA) experience is relevant though not the primary focus.
• Healthcare or financial services (PFSI) backgrounds are acceptable; privacy work is industry-agnostic, so other regulated-industry experience is welcome.
• Prior experience on similar retroactive vendor / DSR projects at other large organizations is a strong plus.

Role Details

• Contract type: Seven month contract.
• Hours: Full-time, 40 hours per week. PST time zone expected.
• Location: US-based.