[Hiring] Travel Coordinator @NTI Connect LLC

Role Description

The Travel Coordinator is a role that supports the business by managing, coordinating, scheduling, and changing all employee travel. Responsibilities include:

• Be available 24/7 for calls from technicians regarding travel emergencies/needs
• Coordinate with project managers daily to schedule, book, or change travel arrangements for technicians
• Communicate with technicians about schedules, bookings, changes, and travel arrangements

Specific Travel Coordinator Responsibilities:

• Call and work directly with hotel reps/sales managers to negotiate hotel rates for each booking
• Establish and maintain relationships with hotel/car/airline reps
• Research and compare pricing of Flights, Hotels, and Car Rentals
• Keep track (and use) flight credits for technicians
• Match flight times for Technicians to allow for carpooling
• Record all Flights into the Flight Tracker
• Manage locations of Fleet Vehicles
• Manage and update Vehicle Inventory
• Manage Vehicle maintenance
• Maintain up-to-date Registrations and Tags
• Assist drivers in locating repair shops
• Manage PTO scheduling
• Fill out The Travel Sheet each week for upcoming travel
• Code and Reconcile all Travel Expenses on a weekly basis
• Call, fill out, and fax/email Credit Card Authorization forms each week
• Enter and record any incidents/accidents following company protocol

Qualifications

• Excellent MS Office skills
• Excellent attention to detail
• Strong communication skills
• Highly organized

Requirements

• High School Diploma
• Must be able to pass drug screening and background check

Benefits

• Competitive base pay
• Comprehensive benefits package supporting physical, mental, and financial health
• Participation in Vanguard 401(k) plan with immediate vesting and generous company match
• 10 paid company holidays
• Generous PTO accrual schedule
• Access to discounts on useful products and services