[Hiring] Transaction Coordinator @Colliers International

Role Description

For a dedicated account, this role will support transaction activity across a complex multinational portfolio and work closely with Transaction Managers, Account Leadership, Lease Administration, Finance, and other service delivery teams. The position is intended to create a strong foundation in occupier portfolio management, transaction processes, client service delivery, and commercial real estate operations while preparing the individual for future advancement into Transaction Management leadership roles.

Working as part of the Global Occupier Services platform, this role provides transaction administration, financial coordination, data management, reporting, and process support to Transaction Managers, Account Leadership, and client stakeholders. This plays a critical role in ensuring transactions are executed efficiently, documented accurately, and tracked consistently throughout the transaction lifecycle. This position serves as a central coordination point among transaction management, brokerage, lease administration, finance, project management, and client teams.

In this role, you will…

• Transaction Coordination & Administration
  • Support the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
  • Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
  • Maintain transaction records, documentation, and audit trails within client and Colliers systems.
  • Facilitate document routing, approval processes, and execution tracking.
  • Ensure transaction files remain complete, organized, and compliant with client governance requirements.
• Transaction Reporting & Data Management
  • Maintain accurate transaction pipeline reports and status trackers.
  • Update portfolio management systems and transaction databases.
  • Support preparation of transaction summaries, executive reports, and client-facing updates.
  • Track transaction activity, portfolio changes, and critical lease events.
  • Monitor data integrity and identify discrepancies requiring resolution.
• Financial Coordination
  • Support transaction budgeting, purchase order management, invoicing, and financial tracking activities.
  • Assist with commission tracking, transaction closeout documentation, and revenue reporting.
  • Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
  • Support reconciliation of transaction expenses, invoices, and supporting documentation.
  • Assist in monitoring account financial performance metrics as requested.
• Client & Stakeholder Support
  • Serve as a day-to-day coordination resource for internal stakeholders and client contacts.
  • Schedule transaction meetings, status reviews, governance calls, and project-related discussions.
  • Prepare meeting materials, transaction summaries, and supporting documentation.
  • Respond to client and internal inquiries regarding transaction status and associated reporting.
  • Ensure timely communication of transaction updates and critical developments.
• Process Management & Operational Support
  • Support implementation of transaction management processes, standards, and best practices.
  • Assist with annual planning, portfolio reviews, and governance initiatives.
  • Identify opportunities to improve reporting efficiency, workflow consistency, and data quality.
  • Support special projects and strategic initiatives as assigned.
  • Contribute to continuous improvement efforts across the transaction management platform.
• Cross-Functional Collaboration
  • Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
  • Support coordination across service lines to ensure consistent transaction delivery.
  • Facilitate communication between stakeholders and assist with issue resolution.
  • Maintain strong working relationships across client organizations and internal teams.
• Compliance & Quality Assurance
  • Review transaction documentation for completeness and accuracy.
  • Support compliance with client governance requirements, internal controls, and reporting protocols.
  • Assist with transaction audits, quality reviews, and documentation verification.
  • Monitor critical dates and escalation items to help mitigate risk.
  • Ensure reporting reflects current, accurate transaction information.

Qualifications

• 2-4 years of commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate experience.
• Strong Excel and reporting capabilities.
• Prior experience supporting multiple stakeholders and deadlines.
• Experience with large enterprise clients is preferred.
• Lease Administrator seeking advancement.
• Project Coordinator within commercial real estate.
• Brokerage Operations Coordinator.
• Corporate Real Estate Analyst.
• Facilities Operations Coordinator.
• Business Operations Analyst interested in CRE.

Requirements

• Approximate Compensation Range for Role: $63,871 to $80,000.
• Area/Location Specific: Various Locations Listed.
• Our Compensation ranges are determined by role, level, and location.

Benefits

• Employer subsidized medical benefits including RX, dental, vision.
• Employer paid basic life/AD&D insurance and short-term/long-term disability.
• 401k plan with employer match.
• 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave after successful completion of 90 days of employment.