[Hiring] Transaction Coordinator @Pavago

Role Description

At Pavago, one of our clients, TurboHome Brokerage, is hiring a detail-oriented Transaction Coordinator to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready.

What You’ll Own

• Transaction Coordination
  • Open and manage transaction files in DocuSign Rooms
  • Coordinate transactions from executed purchase agreement through close of escrow
  • Maintain accurate transaction checklists, documentation, and status updates
  • Support multiple agents and concurrent transactions
  • Ensure every file progresses smoothly toward closing
• Contract & Compliance Review
  • Review contracts, addenda, and disclosures for completeness and compliance with California DRE requirements, brokerage policies and procedures, and transaction recordkeeping standards
  • Identify missing signatures, forms, dates, or documentation before they become compliance issues
• California Disclosures
  • Collect, track, and confirm execution of required California disclosures, including TDS, NHD, SPQ, AVID, and other applicable buyer and seller disclosures
  • Maintain complete, organized, and audit-ready transaction files
• Deadline & Contingency Management
  • Track and calendar critical contractual deadlines, including inspection periods, loan contingencies, appraisal contingencies, and close-of-escrow dates
  • Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed
• Document & Signature Coordination
  • Prepare and route transaction documents for signature
  • Manage e-signature workflows through DocuSign and similar platforms
  • Confirm documents are properly executed and returned
  • Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation
• Agent, Client & Vendor Communication
  • Serve as a coordination point between real estate agents, buyers and sellers, escrow and title officers, lenders, and vendors
  • Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction
• Closing & Transaction Support
  • Coordinate ancillary transaction requirements such as home warranty orders, repair documentation, vendor scheduling, and outstanding closing documentation
  • Ensure transaction files remain complete and organized through close of escrow

Qualifications

• 1–3+ years of experience as a Transaction Coordinator, Escrow Assistant, Real Estate Transaction Support Specialist, or similar real estate operations professional
• Working knowledge of California residential purchase contracts
• Understanding of California transaction timelines and disclosure requirements
• Familiarity with DocuSign Rooms or similar transaction management systems
• Experience with electronic signature platforms
• Strong organizational and deadline-management skills
• Excellent written and verbal English communication
• Ability to support multiple agents and active transactions simultaneously
• High attention to detail and accuracy
• A California real estate license is not required for this position

Requirements

• Experience supporting multiple real estate agents simultaneously
• Experience in a California brokerage environment
• Familiarity with Dotloop Sign or similar platforms
• Strong knowledge of California disclosure workflows
• Bilingual English/Spanish

Benefits

• Fully remote opportunity
• Direct involvement in California residential real estate transactions
• Work with a fast-growing, tech-enabled brokerage
• High ownership over transaction operations
• Exposure to multiple agents and concurrent deals
• Opportunity to deepen expertise in California real estate compliance, transaction coordination, escrow workflows, brokerage operations, and DocuSign Rooms

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Final Decision & Offer

Apply Now

If you have hands-on California transaction coordination experience, understand residential contracts, disclosures, and escrow timelines, can confidently manage multiple active files, and are meticulous about documentation and compliance, we’d love to hear from you. Apply now and help keep California real estate transactions organized, compliant, and on track from contract to close.