[Hiring] Real Estate Transaction Coordinator @Fair Share Property Solutions

Role Description

You're the Person Who Makes Sure Things Get Done. You're the one who remembers the detail everyone else forgot. When someone says they'll handle something, you're the person who actually follows up to make sure it happened. You don't like loose ends. You don't need someone reminding you about deadlines. And when something is your responsibility, you take genuine pride in seeing it through.

If that sounds like you, we want to talk.

Fair Share Property Solutions is a growing real estate investment company operating in one of the most complex corners of the industry. We acquire inherited properties, fractional ownership interests, and real estate tied up in complicated probate and title situations.

We're not a traditional wholesaling or house-flipping company. At any given time, we're managing:

• 35–50 active probates
• Multiple quiet title actions
• Litigation matters
• Partition proceedings
• Dozens of moving pieces across our transactions

There's a lot happening, and we need someone exceptional at helping keep track of it all. You'll work directly with ownership and our acquisitions team to keep legal proceedings and transactions moving forward. You'll follow up with attorneys, coordinate frequent notary signings, manage property-related vendors, handle administrative responsibilities, and stay on top of the countless small details that make our business run.

• Tracking down updates on probate cases
• Coordinating notaries
• Getting utilities turned on at newly acquired properties
• Ensuring contractors finish their jobs

No two days will look exactly the same, and that's part of what makes this position interesting. We're not looking for someone who needs a perfectly defined checklist before taking action. We want someone who sees what needs to happen, figures out how to make it happen, and follows through until it's done.

• Someone who is naturally organized
• Moves with urgency
• Asks great questions
• Is comfortable juggling competing priorities
• Gets genuine satisfaction from crossing things off their list
• Solves problems
• Is the person the entire team knows they can count on

Qualifications

• Title or Legal Experience Strongly Preferred
• Prior experience working with a title company, real estate law firm, probate attorney, or real estate transaction team
• Familiarity with complex title issues, probate proceedings, and real estate closings is highly valuable, but not required
• Exceptional Attention to Detail
• You catch errors, remember important details, track deadlines, and maintain accurate records across numerous active files
• Relentless Follow-Through
• You don't let things sit unresolved
• Proactively follow up with attorneys, title companies, vendors, and team members until outstanding items are completed
• Highly Organized and Self-Directed
• Capable of managing dozens of simultaneous matters, prioritizing competing deadlines, and taking initiative without constant oversight
• Resourceful and Collaborative
• Comfortable solving unfamiliar problems independently while working closely with ownership, attorneys, and the acquisitions team to move transactions forward

Requirements

• Manage Legal Pipeline: Help manage the pipeline of 35–50 active probate cases, quiet title actions, partition proceedings, and litigation matters
• Stay in close communication with attorneys, monitor progress, and follow up relentlessly on outstanding items
• Coordinate Notaries & Signings: Schedule frequent mobile notary appointments, communicate with signers, distribute documents, confirm completed signings, coordinate document returns, and manage notary payments
• Handle Property Logistics: Coordinate utility activations, property cleanouts, lockbox installations, and other property-related needs
• Manage vendors and contractors, follow up on progress, and verify work is completed
• Support Ownership & Daily Operations: Work directly with the owner on administrative tasks, scheduling, communications, research, and miscellaneous responsibilities that help keep the business running smoothly
• Stay on Top of Every Detail: Maintain accurate CRM records, track deadlines, manage outstanding tasks, and proactively follow up with attorneys, vendors, and team members to ensure nothing falls through the cracks
• Take Initiative & Work Collaboratively: Anticipate what needs to happen next, identify and resolve roadblocks, and work closely with our acquisitions, research, and legal teams to keep everything moving forward

Benefits

• Compensation: $4,000 monthly base plus 1% of the profits on closed deals
• Your earnings are directly connected to the success of the business
• As our transaction volume grows and more deals make it across the finish line, so does your opportunity to earn
• Specialization in complex, high-value real estate acquisitions, generating substantially larger profits than traditional real estate investment deals
• Meaningful responsibility and impact on day-to-day business