[Hiring] Temporary Schedule Management Coordinator @Children’s Minnesota

Role Description

The Schedule Management Coordinator has shared responsibilities within the Staffing Office and as a unit-based scheduler for assigned units to ensure patient care areas have the resources they need to deliver patient care both efficiently and effectively. In this role, the Schedule Management Coordinator will:

• Collaborate at least weekly, and as needed, with unit leadership to develop and finalize each schedule cycle to ensure optimal unit staffing levels.
• Manage real-time staff scheduling requests, reviewing intermediate staffing needs with unit leadership, and adjusting to unit staffing needs based on patient care requirements up to 24 hours before each shift start time.
• Approve all unit/department staff vacations.
• Complete time card reconciliations.
• Track staffing trends and provide Kronos reports for data analysis as required.
• Collaborate with PCMs to determine position postings.
• Assist in problem-solving unique or imminent staffing needs in partnership with Staffing Office team members.
• Rotate scheduled Staffing Office hours and may fill in as needed when the Staffing Office has an open shift.

Reports directly to the Manager of Care Traffic Control Center (CTCC) and secondarily to the PCM of the units they support.

Qualifications

• High school diploma or equivalent required.
• Two years of college or secretarial science degree preferred.
• One to two years computer experience that includes data input and report generation required.
• Microsoft Office including Word and Excel with advanced computer skills strongly encouraged.

Requirements

• Demonstrates strong interpersonal communication.
• Critical thinking, analytical, and organizational/time management skills.
• Resourceful: recognizes problems and identifies potential solutions by tapping into available resources and staff while recognizing union contract language.
• Creates trusting relationships and builds community.
• Ability to work effectively in an environment with frequent interruptions.
• Ability to weigh competing priorities and needs.
• Detail orientation.

Benefits

• Medical, dental, vision, retirement, and other fringe benefits.
• Positions that require night, weekend, or on-call work may be eligible for shift differentials or premium pay.