[Hiring] Technical Administrative Assistant @Rhymetec

Role Description

We are seeking a highly organized and proactive Personal Assistant to provide direct support to a senior executive. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced business environment. The Personal Assistant will play a key role in optimizing the executive’s time, ensuring smooth day-to-day operations, and serving as a trusted point of contact both internally and externally.

• Email & Communication Management: Monitor and organize the executive’s inbox, draft and respond to messages where appropriate, flag priorities, and ensure timely responses.
• Calendar & Scheduling: Manage the executive’s calendar, coordinate internal and external meetings, handle invitations, and resolve scheduling conflicts.
• Travel Arrangements: Research, book, and coordinate flights, hotels, and ground transportation to ensure efficient and cost-effective travel plans.
• Task & Priority Management: Help the executive organize to-dos, track deadlines, and prioritize tasks for optimal focus and productivity.
• Project Coordination: Assist in managing ongoing projects by tracking action items, following up with stakeholders, and ensuring deliverables are met on time.
• Document & Presentation Support: Prepare, edit, and maintain meeting materials, notes, and reports as needed.
• Confidential Support: Handle sensitive information with discretion and maintain a high level of professionalism at all times.

Qualifications

• Proven experience as a personal assistant, executive assistant, or project coordinator supporting senior leadership.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Effective communicator with outstanding written and verbal skills.
• Proficiency in productivity tools (Google Workspace, Slack) and familiarity with task/project management software.
• Ability to anticipate needs, problem-solve, and work independently in a fast-paced environment.
• High degree of professionalism, discretion, and reliability.

Benefits

• Employee medical premiums (100% company coverage)
• Dental and Vision Benefits
• PTO and Sick Time, including 11 paid Holidays
• 401K retirement option with company match
• Company paid Life Insurance
• Annual Subscription to TalkSpace (online counseling & therapy service)
• Summer Fridays!