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Team Assistant
@HL003 Hamilton Lane (Australia) Pty Limited
[Hiring] Team Assistant @HL003 Hamilton Lane (Australia) Pty Limited
Mar 21, 2025 - HL003 Hamilton Lane (Australia) Pty Limited is hiring a remote Team Assistant. 💸 Salary: unspecified. 📍Location: Australia.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
Hamilton Lane is looking for an experienced Team Assistant to join our team in Sydney. In this role, you will provide administrative, operational, and executive support to the Sydney office.
- Meet and greet all incoming visitors and escort them to meeting rooms.
- Coordinate meeting room bookings.
- Screen and redirect incoming calls.
- Provide ad-hoc administration and support to the broader team.
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Administrative support, including:
- Calendar scheduling/management; arranging meetings and conference calls.
- Coordinating travel arrangements both domestic and international whilst adhering to internal travel policies.
- Preparing expense reports.
- Printing and binding of client presentations.
- Coordinating client visits to international offices.
- Coordinating across multiple time zones.
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Office Management:
- Maintenance of a tidy and orderly office.
- Maintain an inventory of supplies.
- Update and maintain the client database (via DealCloud) with accurate and up-to-date information, ensuring data integrity.
- Organise catering for client meetings, including set up and pack down of Boardroom.
- Coordinate social activities and functions, including dinners with senior international visitors, volunteer days, monthly birthday lunches, etc.
Qualifications
- Minimum 2 years’ experience as an administrative professional in Financial, Professional Services, or related sectors.
- Exemplary planning, time management, and work prioritisation abilities.
- Strong attention to detail and sense of urgency, accountability, and ownership.
- A passion to learn, to contribute, and to reinforce the culture throughout your interactions.
- Discretion and confidentiality.
- Excellent knowledge of MS Office.
- Proactive and flexible in a fast-growing business.
- Strong work ethic, a team player with the ability to work independently and a positive attitude.
Benefits
- Healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.
- Tuition and certification reimbursement program along with continual education and development trainings.
- Paid time off to volunteer and compensation for referring qualified candidates.
- Adoption reimbursement program, paid time off for new parents and newlyweds, and travel support for nursing parents.
- Retirement programs and employee stock purchasing plan.
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| 📍 | Be aware of the location restriction for this remote position: Australia |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
All others
All others
|
Salary
💸
unspecified
|
Remote
Location
Australia
|
|
Job Type
full-time
|
Posted
Mar 21, 2025
|
️
| 📍 | Be aware of the location restriction for this remote position: Australia |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
