[Hiring] Talent and Campaign Coordinator @D2B

Role Description

We are seeking an exceptionally organized, proactive, and detail-driven Talent and Campaign Coordinator to join our team. In this multi-faceted role, you will serve as the engine room for both talent operations and brand campaign execution. You will take full ownership of managing day-to-day talent schedules, coordinating logistics, and executing brand partnership campaigns end-to-end once deals are finalized.

This is a fast-paced position requiring superior communication skills, sound commercial judgment, and a deep, authentic understanding of the Australian creator and media landscape.

Responsibilities

• Talent Coordination
  • Logistics & Schedules: Manage day-to-day diaries, bookings, call times, travel, and logistics for an assigned roster of talent.
  • Production & Events: Coordinate shoot days, media commitments, brand appearances, events, and press schedules.
  • Stakeholder Relations: Serve as a key point of contact, liaising via email with publicists, producers, casting directors, event organizers, and network contacts.
  • Talent Collateral: Maintain up-to-date talent bios, media kits, rate cards, showreels, and audience analytics.
  • Talent Prep: Prepare comprehensive briefing notes and detailed run sheets to ensure talent are thoroughly prepared for every engagement.
• Campaign Management
  • Campaign Ownership: Own and execute brand partnership campaigns post-negotiation, serving as the central link between talent, brands, and agencies.
  • Approval Workflows: Manage the content approval pipeline between talent and client brands, including content reviews, revision rounds, and go-live schedules.
  • Contractual Oversight: Track all deliverables against contract terms, actively monitoring scope and flagging variations early.
  • Financial Administration: Raise invoices, monitor payment terms, and follow up on outstanding accounts to ensure seamless financial operations.
• Agency & Business Administration
  • System Management: Maintain and update the CRM and active campaign pipelines within monday.com.
  • Pitch & Proposal Support: Assist with inbound brand inquiries, research, and pitch deck development for incoming opportunities.
  • Asset Maintenance: Keep talent sales decks continuously updated utilizing Canva.

Qualifications

• 2+ years of experience in talent management, campaign coordination, influencer marketing, creative agency operations, PR, or media production.
• Strong working knowledge and dynamic awareness of the Australian creator, broadcast, and podcasting ecosystems.
• Outstanding written skills—able to comfortably draft polished brand emails, detailed campaign briefs, and clear talent recaps.
• Fluent across Google Workspace, campaign management tools (e.g., monday.com), Meta Business Suite, and Canva.

Preferred

• Prior experience working directly within an Australian talent management agency, broadcast network, or top-tier media publisher.
• Background in managing end-to-end influencer content workflows and contract compliance.

What You’ll Bring

• Exceptional Organization: Unrivaled attention to detail, time management skills, and the ability to juggle multiple moving parts without dropping the ball.
• Uncompromising Discretion: Utmost professionalism and integrity when handling highly confidential talent, financial, and commercial information.
• Proactive Ownership: A self-starter mindset—you take initiative, anticipate roadblocks, and solve operational challenges before they escalate.
• Collaborative Energy: High emotional intelligence, adaptable style, and the ability to build seamless working relationships across clients, talent, and internal management.