[Hiring] Studio Administrator @Lionakis

Role Description

This role involves providing administrative and project support in a high-performing architectural studio environment.

• Coach, train, and guide administrative and project coordination staff to ensure smooth, efficient workflow across the studio and office.
• Perform advanced administrative functions, including assigning work to Project Coordinators and monitoring progress.
• Provide high-level project support to team members, including preparing meeting materials, coordinating calendars, compiling notes, and assisting with special projects.
• Assist Project Managers with proposals, project tracking, and various project management tasks.
• Prepare accurate, well-formatted documents and ensure all materials follow Firm standards and administrative guidelines.
• Develop, review, and maintain project reports, forms, checklists, and documentation; support project teams with reprographics and timely document coordination.
• Oversee preparation, distribution, and maintenance of all project-related documentation, including closeout materials and record management.
• Interact and coordinate with market-specific authorities having jurisdiction and ensure compliance with required processes and timelines.
• Collaborate with studio and office support staff to identify workflow improvements and promote administrative best practices.
• Support Firm-wide administrative needs, including assisting with events, travel coordination, meeting logistics, supply ordering, mail distribution, and other shared office services.
• Demonstrate excellent time management, organization, and proactive communication in all tasks and responsibilities.
• Execute special studio or Firm-wide projects as assigned.

Qualifications

• High School Diploma (or equivalent) and at least 6 years of administrative experience in a professional services environment, or a bachelor’s degree with at least 2 years of related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience in professional services or A/E/C environments.
• Experience with project management software.

Requirements

• Experience with Newforma and Procore (preferred, not required).
• Familiarity with workflow or process improvement practices (preferred, not required).

Compensation

$68,100 - $90,000

Benefits

• Robust bonus plan
• Flexible hours, including options to work from home and alternating Fridays off
• Health, dental, and vision benefits
• Competitive paid time off
• 401(k) with employer match