[Hiring] Sr. Subcontracts Administrator @V2X Inc

Role Description

Supports the supply chain function, performing subcontract administration and closeouts. Executes and administers various types of Commercial Contracts, Federal Subcontracts, and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements.

Provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interests of V2X during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements, and legal documents. Supports all internal and external audits, providing program support to both internal and external customers. Operates under the functional guidance of the Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments.

Key Responsibilities

• Performs a full range of subcontract activities associated with the administration and/or closeout of subcontracts.
• Qualifies suppliers, issues RFP’s, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work, and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.
• Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.
• Documents subcontractor performance using the V2X Subcontract Past Performance Rating System – SPPRS.
• Uses judgment to interpret internal and external issues and develop best practices.
• Makes recommendations to management on subcontract issues and the execution of subcontract documents.
• Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.
• Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment, and monitors balance.
• Uses specialized knowledge to solve complex and unique problems.
• Develops, writes, and administers commercial contracts in support of headquarters’ overhead operations.
• Provides formal training to V2X employees when necessary.
• Provides mentorship and training to more junior staff on subcontract management and compliance.
• May work with international subcontractors who are not used to working under a US Government prime contract. Acts as a mentor and coaches the subcontractors through the process.
• Performs other duties assigned.

Qualifications

• Education: Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.
• Experience: Minimum of 4-6 years' experience administering contracts/subcontracts, purchasing, or contract administration using a variety of contract types in CONUS/OCONUS in support of US Federal Government prime contracts.
• Comprehensive knowledge of the Federal Acquisition Regulations (FAR), DoD FAR Supplement, and other departmental supplements as applicable.
• Other Requirements: United States citizenship; Ability to obtain a security clearance.

Desired Qualifications

• Experience: Minimum of six (6) years' experience administering contracts/subcontracts management using a variety of contract types in CONUS/OCONUS in support of US Federal Government prime contracts.
• Skills and Technology Used:
  • Analytical Thinking & Problem Solving: Possesses analytical and problem-solving skills with the ability to manage multiple project tasks simultaneously in a fast-paced environment.
  • Business/Subcontract Acumen: Comprehensive knowledge of government procurement, Federal government contracts, regulations and procedures, and government operations/services.
  • Experience with negotiating various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price, Level-of-Effort (FFPLOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite Quantity Contracts (IDIQ) types.
  • Ability to maintain strict compliance with V2X policies and procedures relating to our Business Ethics and Code of Conduct, in addition to specific procurement regulations established by the federal Government.
  • Business Partner/Effective Communication: Strong communicator, both orally and in writing. Well-organized with an attention to detail. Work quickly and efficiently; remain flexible to shifting priorities. May work under time pressures. Able to work in a dynamic organization by balancing multiple priorities. Keen sense of prioritization with the ability to multitask and meet deadlines in a fast-paced, complex, and scaling environment. Comfortable with frequently adjusting priorities to include new tasking with little to no advance notice. Strong interpersonal skills and emotional intelligence with the ability to collaborate and engage key constituents at all levels of the company and customer management.
  • Collaboration and Teamwork/Influence: A highly resourceful team player, with the ability to also be extremely effective independently, and have a strong sense of urgency. Ability to establish working relationships with other companies, technical staff, managers, and peers. Possesses the ability to negotiate and gain internal support. Global vision. Culturally sensitive. Ability to work with diverse cultures and teams.
  • Software: Functionally skilled in Microsoft Office products, including but not limited to Word, Excel, Outlook, and SharePoint. Familiarity with CLM, IFS, and On-Base.
  • Technology: Personal computer, printer, copy machine, and other general office equipment.

Benefits

• Healthcare coverage
• Retirement plan
• Life insurance, AD&D, and disability benefits
• Wellness programs
• Paid time off, including holidays
• Learning and Development resources
• Employee assistance resources