[Hiring] Shopify - Admin Assistant @Remote VA

Role Description

We are seeking a detail-oriented Shopify Admin Assistant to manage and support daily e-commerce operations. The ideal candidate is organized, tech-savvy, and experienced in maintaining online store functionality and performance.

• Spreadsheet & Data Management
  • Use spreadsheets to compare open orders between the internal ERP system and external marketplaces.
  • Maintain and update sheets tracking new product releases, pricing, and inventory details.
  • Compare pricing in spreadsheets to determine sale prices and identify discrepancies.
  • Perform extensive data entry, clean-up, and verification tasks.
• E-Commerce Product Management
  • Add new product listings to Shopify with correct titles, descriptions, pricing, and attributes.
  • Upload product listings to partner marketplaces using spreadsheets or channel-specific templates.
  • Complete various product updates in Shopify, including pricing, images, tags, categories, and metadata.
  • Sync products from Shopify to TikTok Shop and troubleshoot any sync issues.
• Order & Marketplace Support
  • Check and cross-verify orders across different marketplaces to ensure accuracy.
  • Update customer order addresses in Shopify when corrections are required.
  • Monitor product and order syncing across e-commerce platforms and identify inconsistencies.
• General Administrative Support
  • Respond promptly to internal team chats during work hours as new tasks arise.
  • Follow SOPs carefully and flag issues proactively when needed.
  • Assist with additional administrative and data-related tasks as assigned.

Qualifications

• Proven experience using Shopify (admin/backend).
• Strong proficiency in Microsoft Office, particularly Excel.
• Must know essential Excel functions such as VLOOKUP, FILTER, IF, CONCAT, basic formulas, and be comfortable working heavily in spreadsheets.
• Ability to “live in a spreadsheet” — comfortable handling large amounts of data daily.
• Strong pattern recognition and analytical thinking.
• Shopify experience is a major plus.
• Experience with marketplace platforms (e.g., TikTok Shop, Amazon, Walmart, eBay) is an advantage.

Requirements

• Purely work-from-home.
• Night Shift (EST).
• Weekly pay.