[Hiring] Senior Peer Review Specialist @AIP Publishing

Role Description

The Senior Peer Review Specialist, reporting to the Manager, Peer Review Excellence, is a collaborative problem-solver responsible for supporting effectiveness, consistency, and continuous improvement of peer review and editorial workflows across AIP Publishing's journal portfolio. This role involves:

• Supporting the design, implementation, documentation, and continuous improvement of peer review workflows across the journal portfolio.
• Supporting the development and maintenance of standardized peer review workflows.
• Documenting workflows, procedures, and operational standards.
• Identifying workflow inefficiencies and improvement opportunities.
• Supporting and implementing process redesign and operational improvement projects.
• Contributing to the implementation of new editorial tools and technologies.
• Supporting compliance with editorial quality standards, research integrity requirements, and publishing best practices.
• Serving as a knowledgeable resource on peer review processes.

Vendor Operations Support

• Supporting the management and oversight of vendor-supported editorial operations and peer review services.
• Maintaining vendor performance reports and operational metrics.
• Monitoring service levels and escalating issues when required.
• Supporting vendor review meetings and action tracking.
• Coordinating with vendors on workflow updates and operational improvements.
• Identifying opportunities to improve service quality and efficiency.

Operational Analytics & Performance Monitoring

• Providing operational insight through monitoring and analysis of peer review and editorial workflow performance.
• Maintaining dashboards and operational reporting.
• Monitoring workflow performance metrics and trends.
• Identifying bottlenecks, risks, and areas for improvement.
• Preparing reports and insights for stakeholders.
• Supporting data-driven decision making and continuous improvement efforts.

Stakeholder Collaboration

• Working collaboratively across internal and external teams.
• Supporting cross-functional projects and initiatives.
• Participating in workflow improvement discussions and working groups.
• Building effective relationships with internal and external stakeholders.
• Coordinating information gathering and action tracking across teams.
• Providing operational expertise and workflow insights to project teams.
• Supporting the adoption of new processes, systems, and ways of working.

Qualifications

• Strong understanding of peer review processes and editorial workflows.
• Strong analytical and problem-solving skills.
• Ability to interpret operational data and identify improvement opportunities.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to quality and continuous improvement.
• Ability to balance operational efficiency with editorial quality and researcher experience.
• Comfortable working in a changing environment with multiple priorities.

Requirements

• Bachelor’s degree in a relevant field.
• 4+ years of experience in scholarly publishing, editorial operations, and peer review.
• Experience supporting workflow improvement or operational change initiatives.
• Experience working with manuscript tracking systems or editorial platforms.
• Experience working with multiple stakeholders across teams.

Benefits

• A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
• Generous paid time off and paid sick and safe leave.
• Flexible work schedule.
• Competitive medical, dental, and vision benefits.
• Exceptional retirement benefits.
• Monthly remote stipend.
• Training and tuition assistance.
• Employee Assistance Program.

Salary Range

$65,000 - $90,000. At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors. Under the New York Convenience Rule, all employees, regardless of their residence in other states, will be taxed at the New York State tax rate. Employees may also have additional state-specific tax obligations depending on where they live.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, or local law.