[Hiring] Senior Meeting Planner @EVERSANA

Mar 27, 2025 - EVERSANA is hiring a remote Senior Meeting Planner. 💸 Salary: $56,000 to $83,000. 📍Location: USA.

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Role Description

The Senior Meeting Planner is responsible for the independent planning and executing virtual and live events.

Point of contact for field sales teams and healthcare professionals in coordinating educational speaker’s bureau meetings and updating the client.
Manage small (under 50) meetings and assist with larger meetings, including advisory boards, training meetings, product theaters/symposia, and national sales meetings and POAs.
Independently coordinate all program logistics for both live and virtual events, including but not limited to:
- Venue/site selection
- Contract negotiations
- Travel arrangements
- Food and beverage
- Meeting room set-up
- Virtual platform management
- Audio-visual coordination
- Rooming lists
- Ancillary vendors (i.e. entertainment, activities, décor, and/or photographer)
Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Open Payment reporting.
Process and manage healthcare professional payments and vendor invoices.
Track and prepare accurate attendee spend reports to comply with the Open Payment guidelines.
Review and reconcile final invoices and pass-through cost reconciliation within mandated timelines.
Update templates and meeting materials containing program information and coordinate distribution to all targeted attendees according to timelines and client standards.
Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate arrival and departure manifest.
Work with internal departments to ensure timely coordination and appropriate planning.
Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program.
Maintain and/or exceed minimum billable utilization percentages for position level.
Available to work outside the company’s standard work hours, including evenings and weekends.
Ability to maintain flexibility and teamwork in a fast-paced, demanding work environment.
Adhere to and be aware of PhRMA, FDA, OIG, ACCME, and ADA guidelines.
Ability to work independently on assigned projects.
Ability to prioritize, multitask and plan numerous meetings simultaneously.
Ability to take direction and apply appropriately to the planning and execution of ongoing projects.
Ability to handle conflict, resolve problems, and manage well in a dynamic environment.
Experience and ability to manage and travel to meetings in the US and internationally.
Other duties as requested by Associate Director.
Travel may be required up to 35%.

Qualifications

Associate's or Bachelor's degree or 4 years in a pharmaceutical hospitality role.
Minimum 2-3 years meeting planning experience.
CMP Certification preferred, but not required.
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Experience with Cvent® (online event registration management system).
Experience with other web-based registration systems.
Experience executing virtual meetings using programs such as Zoom, WebEx, Adobe Connect, On24, GoToMeeting.
Knowledge of hotel, air travel, and event planning industry.
Strong accounting and negotiation skills.
Open to travel up to 35% of the year.

Benefits

Competitive salaries and benefits for all employees.
The anticipated base salary range for this position is $56,000 to $83,000.
Compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location.

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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Senior Meeting Planner @EVERSANA

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Salary 💸 $56,000 to $83,000	Remote Location USA
Job Type full-time	Posted Mar 27, 2025

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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[Hiring] Senior Meeting Planner @EVERSANA

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