[Hiring] Senior Grants Administrator @Northeastern University

Role Description

The Bouve ́College of Health Sciences seeks a Senior Grants Administrator to join our team in the Bouve ́ College Office of Research (BCORe). Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will be on pre-award administration.

The Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grants management life-cycle. This includes:

• Supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals.
• Assisting with the identification of funding opportunities.
• Development of proposal budgets.
• Coordination of sub-contracts on proposals.
• Compliance checks against institutional policies and sponsor requirements.
• Review of grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).

The Senior Grants Administrator may also provide cross-functional support to post-award colleagues in BCORe and will support the research data management functions and research reporting of Bouve ́ as needed.

Qualifications

• Bachelor’s degree required, and 4 - 6 years of experience in pre- and/or post-award grant administration, preferably in an academic setting.
• Masters preferred.
• 3-5 years of grant accounting support experience is preferred.
• CRA or CPRA are highly desired.
• Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred.
• Must be comfortable working independently and as part of a team.
• Demonstrate technical proficiency required to do the job.
• Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations.
• Knowledge of accounting standards and experience performing financial analysis.
• Demonstrate written and verbal communication and interpersonal skills.
• Strong organizational skills, attention to detail, and ability to manage deadlines.
• Experience with grant proposal portals (e.g., Grants.gov, ASSIST, Workspace, JustGrants, Proposal Central, PCORI) preferred.
• Strong proficiency in financial analytical tools including Microsoft Excel and reporting tools such as Cognos or Tableau is preferred.

Responsibilities & Accountabilities

• Proposal Development & Submission (80%)
  • Monitor and update records of all submitted and pending BCHS grant proposals.
  • Coordinate with NU-RES Grant Officers on upcoming grant proposal submissions.
  • Work closely with departmental research administrators on planning and supporting proposal submissions.
  • Perform compliance checks for agency proposal requirements, including budget preparation.
  • Liaise with investigators, schools and departments within BCHS, and NU-RES regarding changes in processes, policies, and regulations.
  • Report back to investigators any changes to compliance and research related regulations.
  • Meet and communicate as required with NU-RES administrators as the BCORe liaison.
  • Work with BCORe leadership to disseminate University and College policies.
  • Maintain documentation on regulations, policies, and procedures for access by investigators.
  • Assist investigators and department research administrators with finding solutions to questions.
• Research Support (5%)
  • Participate in the overall activities of the Bouvé College Office of Research (BCORe).
  • Keep detailed records of submitted proposals, awarded grants, upcoming reporting deadlines, and anticipated funding.
  • Manage electronic records including correspondence on financial transactions and award notices.
  • Maintain electronic award files to track award notices, increments, and subcontract data.
  • Serve as backup to other BCORe staff, as needed.
• Data Management (5%)
  • Maintain transaction activity logs and awards documents.
  • Run periodic reports of proposal and award activity and trends within the college.
• Award Management (5%)
  • Ensure that Bouvé awards are in line with proposal budget.
  • Assist PIs with re-budgeting.
  • Work with Post-award team, PIs and NU-RES on just-in-time (JIT) and Award Transfers.
  • Review notice of award documents for accuracy.
  • Work with Post-award team and PIs on the submission of annual progress reports and final progress reports.
• Professional Development (5%)
  • Participate in NU-RES workshops, brown bag lunches and trainings.
  • Assist with workshops or trainings offered by BCORe.
  • Identify opportunities for BCORe staff to pursue professional training.

Benefits

• Comprehensive benefits package including medical, vision, dental.
• Paid time off.
• Tuition assistance.
• Wellness & life benefits.
• Retirement plans.
• Commuting & transportation benefits.

Compensation

Expected Hiring Range: $67,855.00 - $95,845.00. The starting salary will depend on several factors, including education, experience, location, knowledge and expertise, and skills.