[Hiring] Senior Executive Assistant @McGraw Hill LLC.

Role Description

The Senior Executive Assistant is a high-impact strategic partner to the President of our global Higher Education organization. This role protects and multiplies the President’s most limited resource, time, by managing a demanding schedule across the enterprise, preparing the President for every key conversation, and keeping the company’s top priorities moving across many teams, functions, and time zones.

You will serve as the central liaison to the Senior Leadership Team (SLT) and enterprise functions, organize the leadership meetings that drive alignment and decisions, and produce executive-quality writing in the President’s voice. You will also use AI tools every day to work faster and smarter, and to help the President’s office set the standard for responsible AI use.

What you will be doing

• Executive Support & Time Management
  • Own the President’s calendar across a high volume of internal and external commitments and multiple time zones.
  • Anticipate needs and proactively resolve conflicts, bottlenecks, and communication gaps.
  • Triage and manage the President’s inbox and incoming requests.
  • Prepare briefing materials for internal and external meetings.
  • Partner with other executive assistants to coordinate schedules and shared priorities.
• SLT Liaison & Key Team Meetings
  • Serve as the primary liaison between the President and the Senior Leadership Team.
  • Plan leadership meeting cadence, including scheduling, agendas, and logistics.
  • Coordinate key company-wide and leadership forums.
  • Capture decisions and action items from SLT meetings.
  • Maintain a leadership dashboard of enterprise priorities.
• Writing & Communications
  • Draft and edit emails, memos, and presentations in the President’s voice.
  • Assist in preparing polished materials for the Board and key stakeholders.
  • Proofread and fact-check outgoing materials.
  • Maintain a style guide and a library of templates.
• AI & Productivity
  • Use generative AI tools daily to draft, summarize, and analyze work.
  • Build repeatable AI-assisted workflows.
  • Model responsible AI use and share tips with other assistants.
• Travel & Events
  • Plan and manage complex domestic and international travel for the President.
  • Travel approximately 10–15% of the time to support the President on-site.
  • Plan and execute leadership offsites and high-visibility events.
• Enterprise Operations & Special Projects
  • Act as the President’s primary point of contact for various stakeholders.
  • Serve as liaison to enterprise functions to coordinate initiatives.
  • Manage special projects and strategic initiatives for the President.
  • Compile and track enterprise goals and prepare concise summaries.
  • Conduct research on competitors and industry trends.
  • Manage the President’s expense reporting and budget tracking.
  • Continuously improve processes and contribute to a community of practice.

Qualifications

• 7+ years of overall corporate experience with 5+ years as an executive assistant or equivalent.
• A can-do attitude with a positive approach.
• Exceptional writing and editing skills.
• Demonstrated hands-on experience using AI tools.
• Proven ability to manage a high-volume, complex calendar.
• Experience coordinating senior leadership team meetings.
• Advanced proficiency with Outlook and Microsoft Office.
• Executive presence and exceptional verbal communication skills.
• Impeccable discretion and professionalism.

Preferred

• Experience directly supporting a President, CEO, or other top executive.
• Experience in a publicly traded or multi-site organization.
• Experience supporting an executive leadership team.
• Familiarity with CRM systems and workflow automation tools.
• Event planning or large-meeting logistics experience.
• Bachelor’s degree or equivalent experience.

Core Competencies

• Initiative: Proactive problem solver.
• Strategic communicator: Concise and polished writer.
• Judgment: Sound judgment on escalations.
• Tech-forward: Fluent with AI and emerging tools.
• Collaborative: Trusted partner across the enterprise.
• Organized: Strong prioritization and attention to detail.
• Adaptable and resilient: Calm in a fast-changing environment.

Success Metrics

• Hours of time returned to the President each week.
• Timely execution of the President’s priorities.
• Well-run SLT and team meetings.
• Quality and turnaround of written materials.
• On-time delivery of special projects.
• Smooth, well-organized travel and events.
• Positive feedback from stakeholders.

Benefits

• The pay range for this position is between $90,000 - $115,000 USD annually.
• A full range of medical and/or other benefits is provided including flexible vacation time.