[Hiring] Senior Executive Assistant @Circana

Role Description

Deliver exceptional support to the President of Global Solutions on all administrative matters including:

• Scheduling meetings
• Handling calendars
• Submitting expenses
• Scheduling travel
• Team meeting content and coordination
• Miscellaneous requests or issues that arise

Job Responsibilities:

• Develop and maintain a rapport with senior executives and stakeholders through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including maintaining distribution lists and the Solutions Team calendar.
• Cross functional training / meeting coordination.
• Manage complex calendar and schedule management across global time zones for Division President.
• Coordinate travel arrangements, including air, ground transportation, and accommodations.
• Plan meetings (physical or virtual), taking and transcribing minutes, following up on action items/deliverables, planning events, arranging travel, and accommodation.
• Maintain and refine processes that support the organization.
• Prepare materials via PowerPoint for monthly Global Town Halls; Includes gathering potential topics and lining up speakers (in partnership with President and/or team leaders).

Qualifications

• 10+ years of progressive administrative experience, with at least 5+ years of experience providing C-Level administrative support.
• Superb level of professionalism, business acumen, and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms, e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Work with other EAs to align calendars for ELT and Board meetings.
• Experience with Concur a plus.

Requirements

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Benefits

• Comprehensive package of benefits including paid time off.
• Medical/dental/vision insurance.
• 401(k) to eligible employees.