[Hiring] Senior Executive Assistant @TISTA Science and Technology Corporation

Role Description

The Senior Executive Assistant will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

• Attend assigned meetings and capture clear, concise notes.
• Distribute meeting minutes to attendees in a timely manner.
• Assist with uploading and organizing meeting documentation in SharePoint.
• Support meeting setup, including agendas, templates, and materials.
• Coordinate and schedule recurring and ad hoc meetings for leadership.
• Send meeting invitations and track updates or changes.
• Maintain organized calendar entries and assist with scheduling conflicts.
• Assist in updating weekly slide decks using provided templates.
• Compile basic data (e.g., events, data calls) into presentation formats.
• Maintain organized archives of presentations and documents.
• Track and send reminders for weekly briefing schedules and deliverables.
• Assist in maintaining trackers and spreadsheets for team activities.
• Support shared mailbox monitoring and route requests as needed.
• Assist in reviewing and validating timesheets for completeness and accuracy.
• Support payroll cycle activities under guidance.
• Develop and sustain a level of professionalism among staff and clientele.
• Manage, organize and file read-ahead and other artifacts following directions and guidance provided by the senior manager.
• Respond promptly to senior management queries.

Qualifications

• Minimum 5 years’ experience required.
• Excellent verbal and written communication skills.
• Exceptional interpersonal skills.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Ability to perform research and analysis.
• Ability to work independently.
• Strong analytical skills with keen attention to detail.

Requirements

• Minimum Bachelor’s Degree in a business discipline.
• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree.
• Current VA Clearance (preferred).
• Ability to obtain a Moderate Background Investigation (MBI) clearance.

Benefits

• Above Industry Healthcare Benefits.
• Remote Working Options.
• Paid Time Off.
• Training/Certification opportunities.
• Healthcare Savings Account & Flexible Savings Account.
• Paid Life Insurance.
• Short-term & Long-term Disability.
• 401K Match.
• Tuition Reimbursement.
• Employee Assistance Program.
• Paid Holidays.
• Military Leave.
• And much more!