[Hiring] Senior Executive Assistant @Hunt St

Role Description

The Senior Executive Assistant provides high-level, proactive support to senior leadership, acting as a trusted partner in managing priorities, enabling strategic focus, and ensuring seamless day-to-day operations. This role requires exceptional organisational capability, sound judgment, and the ability to anticipate needs in a fast-paced and evolving environment.

Key Responsibilities

• Executive Support
  • Provide high-level administrative and operational support to senior executives
  • Anticipate priorities and proactively manage schedules, commitments, and deadlines
  • Prepare briefing materials, agendas, reports, and presentations for meetings
• Calendar & Inbox Management
  • Manage complex, multi-time-zone calendars with precision and foresight
  • Triage and prioritise inbox communications, draft responses, and escalate where necessary
  • Coordinate internal and external meetings, ensuring optimal use of executive time
• Communication & Stakeholder Coordination
  • Act as a key point of contact between the executive and internal/external stakeholders
  • Liaise confidently with clients, partners, and senior leaders
  • Ensure timely follow-ups and track all outstanding actions
• Project & Task Management
  • Track priorities, projects, and deadlines on behalf of the executive
  • Support execution of strategic and operational initiatives
  • Maintain structured systems for task tracking, updates, and reporting
• Travel & Logistics
  • Coordinate domestic and international travel arrangements, including itineraries and accommodations
  • Ensure seamless travel planning with contingency considerations
• Document & Reporting Support
  • Prepare confidential documents, executive summaries, and business reports
  • Support documentation and presentation development as required
  • Maintain accurate records and organised filing systems
• Confidentiality & Professional Conduct
  • Handle sensitive information with the highest level of discretion
  • Represent the executive office with professionalism and integrity at all times

Qualifications

• 5+ years of experience in an Executive Assistant or Chief of Staff Role
• Proven experience supporting senior executives or C-suite leaders
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High proficiency in Microsoft Office and/or Google Workspace
• Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
• Ability to work independently, take initiative, and make sound decisions
• Strong attention to detail and ability to manage competing priorities

Requirements

• Philippines-based candidates only
• Compensation range: $2,000 - $2,500 AUD Monthly
• Engagement type: Independent Contractor Agreement
• Work Schedule: Align with AU business hours (approx. 9:00AM - 6:00 PM, Monday to Friday) with flexibility