[Hiring] Senior Associate, Meetings and Conferences @Breakthrough T1D

Role Description

Are you a passionate, highly organized Meetings and Travel expert looking for a role where you can have an impact? Are you excited to use cutting edge technology to bring an event experience to life? Breakthrough T1D is looking for a Senior Associate to join our Meetings and Conferences Team.

Breakthrough T1D’s Meetings and Conferences Department is responsible for planning and executing events of varying sizes and scopes, supporting the organization’s travel needs, and overseeing the organization’s event registration and technology platforms. The Senior Associate, Meetings and Conferences will report to the AVP, Meetings and Conferences and partner with the full events team, to create event experiences that inspire and move our mission forward.

This position works very closely with National Departments (Research, HR, Development/Fundraising, etc.) as well as with Breakthrough T1D’s Chapters throughout the United States. The position requires strong attention to detail, flexibility to “wear multiple hats,” and a desire to learn and grow professionally.

Specific Responsibilities

• Lead Meeting & Event Planning: Serve as the lead event planner for events attended by 10-250 people owning all steps of the event planning process including timeline creation, registration website builds/management, venue sourcing and contracting, logistics management, and on-site execution.
• Marquis Event Support: Assist senior members of the team in the planning of Marquis Events, including logistical coordination, rooming list management, offsite event planning, and providing on-site support.
• Serve as Cvent Administrator: Understand high-level programming capabilities of the Cvent Platform to maximize potential usage throughout the organization and provide training and guidance on how best to use the tool.
• Travel Agency Liaison: Partner with Travel agency for internal inquiries/travel needs and management of cancelled airline tickets; manage travel profiles in online booking tool; review weekly correction and billing reports.
• Vendor Management: Serve as a liaison with key vendors including production companies, venues, and technology vendors representing Breakthrough T1D in discussions, planning, and management.
• Budget Management and Reporting: Build out and manage event budgets with an emphasis on savings and cost avoidance, reporting all savings in Cvent.
• Project Management: Utilize systems such as Monday.com for project management and task tracking.

Desired Qualities

• Highly organized
• Strong communicator
• Tech-savvy
• Proactive problem-solver
• Creative and an “outside of the box” thinker
• People & collaboration-lover
• Customer service-oriented
• Ability to work independently and as part of a team
• Desire to learn about meetings, conferences, and travel and grow in this role

Experience & Requirements

• College Degree or equivalent experience
• 5+ years of event planning, event tech, or travel industry experience
• History of managing all aspects of events attended by 200+ people
• Proficiency or Certification in Cvent
• Exemplary Communication skills both verbal and written
• Outstanding time & task management skills
• Strong desire to learn and utilize technology
• Self-Motivated and able to work independently on projects
• Ability to multi-task and adapt to changing industry and stakeholder needs
• Proficiency with Microsoft Office Suite
• Ability to travel 4-6 times a year (2-4 days each time)

Education

• Bachelor’s degree or equivalent experience

Target Salary

• $55k - $65k

Essential Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk or hear.
• Frequently required to use hands or fingers, handle or feel objects, tools or controls.
• Occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.
• Must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.

Benefits

• Competitive benefits, including medical, dental, and vision coverage
• 403(b) retirement plan
• Voluntary benefits
• Flexible spending and commuter benefit accounts
• Employee assistance program (EAP)
• Life and disability insurance
• Performance-based bonuses
• Generous paid time off