[Hiring] Senior Administrative Assistant @1Password

Role Description

We are seeking a detail-oriented, agile and organized Senior Administrative Assistant to join our GTM team. In this remote role, you will play a crucial part in supporting our organization by providing administrative and operational assistance from the comfort of your home. The Senior Administrative Assistant will ensure efficient communication, coordination, and documentation to contribute to the smooth functioning of our virtual office.

Qualifications

• 4+ years of proven experience as an administrative assistant. Experience in a virtual or remote capacity a plus.
• Proficiency in virtual office tools such as Google Workspace, Zoom, Workplace, Slack, and online project management software.
• Excellent written and verbal communication skills, with an understanding of virtual communication etiquette.
• Strong organizational and time management skills, with the ability to work across different time zones.
• Detail-oriented with a commitment to maintaining accuracy while working remotely.
• Self-motivated, disciplined, and capable of working independently with minimal supervision.
• Problem-solving mindset and a proactive approach to addressing virtual challenges.
• Ability to multitask effectively in a remote environment with changing priorities.
• Familiarity with virtual collaboration and document management tools is advantageous.
• Knowledge of remote work best practices and cybersecurity considerations is a plus.

Requirements

• Provide virtual administrative support to team members, clients, and stakeholders with a courteous and professional demeanor.
• Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones. Ensure technical readiness and troubleshooting.
• Organize travel for the leader(s) you support, including flights and hotel management.
• Organize and maintain digital files and documents in a structured and easily accessible manner.
• Respond promptly to virtual communication channels, forwarding messages to appropriate parties as needed.
• Collaborate effectively with remote colleagues using virtual communication and collaboration tools.
• Build strong cross-functional relationships to help represent the GTM VPs' priorities and unblock communication.
• Draft, edit, and coordinate high-quality internal and external communications on behalf of the GTM Leaders.
• Compile expense reports, process invoices through the procurement portal.
• Support special remote projects and initiatives as directed.
• Plan and coordinate team offsites, including hotels, meals, meeting space, and attendee logistics, with occasional travel to support events.

Benefits

• USA-based roles: The annual base salary for this role is between $98,000 USD and $137,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.
• Canada-based roles: The annual base salary for this role is between $80,000 CAD and $112,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.