[Hiring] Residential Permitting Coordinator @HireLATAM

Role Description

Our Client is seeking a Residential Permitting Coordinator to serve as the critical liaison between the internal drafting team and various municipal departments throughout Southern California. This role is essential for maintaining construction timelines and ensuring that all renovation projects are compliant with local regulations. The successful candidate will manage the full lifecycle of permit submissions, requiring a unique blend of technical AutoCAD knowledge, administrative precision, and professional communication skills to navigate diverse municipal portals and review procedures.

Key Responsibilities

• Permit Submission & Tracking:
  • Develops permitting plans and prepares comprehensive residential permit application packages for various Southern California municipalities.
  • Ensures all packages are complete and strictly compliant with specific city requirements before submission.
  • Uploads drawings, forms, and supporting documentation into various municipal online permitting portals.
  • Maintains a rigorous tracking system to monitor submission status, plan check comments, resubmittals, and final issuance.
• Agency Liaison & Coordination:
  • Serves as the primary point of contact between the company and municipal planning and building departments.
  • Coordinates closely with the Residential Architectural Draftsman and design team to ensure plans meet jurisdictional standards.
  • Follows up regularly with city staff to monitor progress and proactively address any roadblocks or required corrections.
  • Communicates professionally with municipal personnel regarding permit status and technical documentation needs.
• Data & Workflow Management:
  • Maintains organized digital records of all permit applications, approved drawings, and issued permits within internal systems.
  • Manages an internal permitting database, updating it with new municipal requirements and jurisdictional changes.
  • Identifies opportunities to streamline permit processing and helps refine internal workflows and checklists to reduce delays.
  • Provides regular, detailed status updates to internal project managers and leadership teams.

Qualifications

• Technical Skills: Strong working knowledge of AutoCAD and proficiency in Microsoft Office / Google Workspace.
• Experience: Proven experience submitting and tracking building permits for U.S. residential projects; prior experience working remotely for a U.S.-based construction or architecture firm is essential.
• Process Knowledge: Strong understanding of municipal permitting processes, plan check workflows, and document management systems.
• Communication: Exceptional written and verbal English skills; ability to articulate technical information clearly and professionally to diverse stakeholders.
• Organization: Highly process-driven with the ability to manage multiple permits across different jurisdictions simultaneously under strict deadlines.

Preferred Qualifications

• California Expertise: Direct experience working with California jurisdictions is highly preferred.
• Background: Education or professional background in Architecture, Construction Management, Civil Engineering, or Permitting Administration.
• Technical Review: Experience reviewing architectural plan sets and construction documentation to ensure permit readiness.

Benefits

• Opportunity for a long-term contractor relationship with a fast-growing U.S. real estate investment firm.
• Be a key member of a collaborative, international remote team.
• Contribute directly to real-world construction and renovation projects that transform communities.
• Work in an environment that values integrity, attention to detail, and professional heart.

Application Disclaimer: Please Read Before Proceeding

• To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
• Voice/Video Recording is REQUIRED. Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
• Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role.
• To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications.
• All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.