[Hiring] Research Support Specialist @HonorHealth

Role Description

Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference.

Provides advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program. Provides oversight of daily administrative activities in an ethical, confidential and accurate manner.

Essential Functions

• Coordinates the preparation and submission of documents for manuscripts, abstracts, and presentations.
• Assists in preparing presentations including posters, PowerPoint, and other printed material.
• Responsible for maintaining accurate, up-to-date calendars for Investigators and scheduling any conferences, trips, or transportation needed for business travel.
• Provides detailed travel itinerary including all pertinent travel and lodging information, meeting locations, and contact information.
• Processes paperwork for reimbursement of travel expenses to investigators in a timely, accurate manner.
• Routinely reviews schedules in advance to anticipate potential scheduling conflicts.
• Responsible for maintaining and tracking Paid Time Off and Continuing Medical Education credits.
• Responsible for scheduling all meetings and conference calls.
• Reports accurate data back to Investigators including setup and start of conference calls, taking and transcribing minutes when applicable, and coordinating catering when applicable.
• Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents.
• Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment.
• Assists administration with new login requests, processes payment authorizations, orders materials (computers/phones/business cards), enters work orders, schedules meetings & interviews, and catering.
• Provides status updates on these projects as assigned.
• Responsible for maintaining departmental correspondence which includes composing and typing routine correspondence, reviewing draft and finished documents for spelling, format, and appropriate grammatical usage.
• Writes new policies and procedures as needed.
• Maintains effective communication with all levels of professionals; physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives.
• Screens calls, incoming mail, publications, and other correspondence.
• Coordinates credentialing and maintains licenses for the Clinical Investigators and maintains records of department activities and administrative expenses.

Qualifications

• Bachelor's Degree - Preferred
• Associate's Degree or 4 Years related experience - Required

Requirements

• 5 years administrative experience - Required