[Hiring] Research Administration & Grants Workflow Specialist @24-MAG

Role Description

We are sharing a specialised part-time consulting opportunity for professionals experienced in research administration, grants management, sponsored programs, research compliance, post-award reporting, core-facility operations, and structured research operations workflows. This role supports current and upcoming remote consulting opportunities focused on structured research administration review, grants workflow analysis, sponsored-program documentation, research compliance materials, budget review, post-award reporting, and high-quality project execution. Selected professionals will apply their research operations expertise to review realistic academic or institutional research scenarios, evaluate documentation requirements, prepare structured written outputs, and support accurate, evidence-based research administration tasks.

Key Responsibilities

• Pre-Award Grants & Proposal Review
  • Review research administration scenarios involving grant proposals, budgets, budget justifications, sponsor requirements, submission materials, and pre-award workflows.
  • Evaluate proposal packages against required fields, sponsor instructions, institutional requirements, source materials, and defined review criteria.
  • Support structured review of NIH, NSF, DOE, DoD, foundation, or other sponsored research materials.
  • Identify missing documentation, budget inconsistencies, compliance gaps, and expected proposal review outcomes.
• Post-Award, Financial & Compliance Support
  • Review post-award scenarios involving financial reports, effort certifications, award documentation, compliance records, RPPR materials, FFRs, and Uniform Guidance requirements.
  • Evaluate post-award outputs against source records, reporting timelines, allowable cost rules, documentation standards, and sponsor requirements.
  • Support structured review of 2 CFR 200 materials, sponsored-program records, contract documentation, and financial compliance workflows.
  • Prepare clear written explanations for research administration decisions based on source materials and verifiable criteria.
• Research Compliance & Core-Facility Operations
  • Review research compliance scenarios involving IRB, IACUC, IBC, COI, export control, compliance training records, and research oversight documentation.
  • Evaluate research operations materials involving core-facility workflows, shared-resource documentation, service requests, usage records, and administrative processes.
  • Support structured review of materials connected to SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, or similar research administration systems.
  • Maintain accuracy, consistency, and professional judgment across submitted work.

Qualifications

• 3+ years of experience in research administration, research operations, grants management, sponsored programs, research compliance, post-award administration, pre-award support, core-facility operations, or related institutional research roles.
• Experience in one or more areas such as NIH, NSF, DOE, DoD, foundation grants, pre-award grants management, post-award financial reporting, Uniform Guidance, 2 CFR 200, FFR, RPPR, sponsored-program administration, contract negotiation, IRB, IACUC, IBC, COI, export control, or shared-resource operations.
• Familiarity with tools and systems such as SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, grants portals, research administration systems, or similar institutional platforms.
• Comfort reading and preparing research administration artifacts such as grant proposals, budgets, budget justifications, compliance protocols, financial reports, effort certifications, training records, and sponsored-program documentation.
• Strong analytical thinking and written communication skills.
• Ability to translate research administration workflows into clear, structured task documentation.

Educational Background

• A degree or professional background in research administration, public administration, healthcare administration, higher education administration, finance, accounting, compliance, science administration, business administration, or a related field is helpful.
• Equivalent practical experience in grants management, sponsored programs, research compliance, post-award reporting, or institutional research operations is also highly relevant.

Nice to Have

• Experience at an R1 university, academic medical center, federal research agency, major nonprofit research organization, hospital research institute, or sponsored-programs office.
• Familiarity with Uniform Guidance, 2 CFR 200, NIH/NSF/DOE/DoD requirements, research compliance protocols, effort reporting, or post-award financial controls.
• Experience preparing or reviewing grant proposals, budgets, budget justifications, IRB/IACUC/IBC materials, RPPRs, FFRs, effort certifications, or compliance records.
• CRA, CPRA, CFRA, grants management, research compliance, or sponsored-programs certification is helpful.
• Strong attention to detail in documentation-heavy, compliance-heavy, and deadline-driven research environments.

Why This Opportunity

• Apply research administration and grants management expertise to structured remote project work.
• Contribute to high-quality proposal review, post-award assessment, research compliance documentation, and sponsored-program workflow analysis.
• Work on flexible, project-based assignments aligned with your research operations background.
• Use your institutional research judgment in a focused, detail-oriented work environment.
• Remote structure with competitive hourly compensation.

Contract Details

• Independent contractor role.
• Fully remote with flexible scheduling.
• Part-time commitment depending on project availability.
• Competitive rates between $50–$75 per hour depending on expertise.
• Weekly payments via Stripe or Wise.
• Projects may be extended, shortened, or adjusted depending on scope and performance.
• Work will not involve access to confidential or proprietary information from any employer, client, or institution.

About the Platform

This opportunity is available through 24-MAG LLC. We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams.

By submitting this application, you acknowledge that your information may be processed by 24-MAG LLC for recruitment and opportunity matching in accordance with our Privacy Policy: https://www.24-mag.com/privacy-policy .