[Hiring] Real Estate Operations Coordinator @Dave Friedman Team

Role Description

We are seeking a highly organized, proactive Real Estate Operations Coordinator to manage our investment properties from the time a purchase contract is signed through the point the property is ready to list or rent. This is a fully remote role that combines real estate due diligence, permitting, closing coordination, and construction project management. You will be responsible for:

• Managing each investment property from the executed purchase contract through completion and handoff for listing or rental.
• Conducting property due diligence, including zoning, flood zones, wetlands, access, septic/sewer, utilities, setbacks, and other feasibility items, using online county records, GIS maps, and calls with local offices.
• Coordinating surveys, inspections, soil tests, site plans, and other third-party due diligence while ensuring contractual deadlines are met.
• Managing permitting and government requirements from initial applications through final approvals and certificate of occupancy, working with U.S. county offices by phone, email, and online permit portals.
• Coordinating acquisition and disposition closings with attorneys, title companies, lenders, insurance providers, and internal team members.
• Tracking title work, closing requirements, lender documentation, settlement statements, and post-closing documentation.
• Developing and maintaining project scopes, budgets, schedules, and contractor timelines for renovations and manufactured-home installations.
• Coordinating contractors and vendors, monitoring progress, managing change orders, and tracking actual project costs against approved budgets.
• Monitoring active projects remotely by collecting and reviewing contractor photos, videos, and progress reports to document progress, identify issues, and verify contractor activity and deliveries.
• Maintaining accurate and current project information, documentation, budgets, deadlines, and tasks within JobTread and other company systems.
• Identifying potential delays, budget issues, or deal risks early and communicating them to leadership promptly.
• Participating in weekly EOS/L10 meetings, reporting assigned Scorecard metrics, and taking ownership of quarterly Rocks and priorities.

Qualifications

• Minimum of 2 years of relevant experience in real estate transaction coordination, residential construction/renovation coordination, permitting, title/closing work, project coordination, or a closely related field.
• Fluent, professional English, both written and spoken.
• Able to work full-time on U.S. Eastern Time business hours.
• Very comfortable working with technology and quick to learn new systems.
• Exceptional organizational and time-management skills.
• Strong follow-through and personal accountability.
• Comfortable communicating professionally with contractors, attorneys, lenders, sellers, government employees, inspectors, and vendors.
• Comfortable working directly with contractors, including scheduling work, holding them to timelines and budgets, and resolving issues as they come up.
• Comfortable managing active job sites remotely.
• Open to using new technology at a high level.
• Strong attention to detail when reviewing contracts, budgets, settlement statements, permits, and project documentation.
• Ability to recognize problems early, communicate them quickly, and work toward solutions.
• A reliable computer, high-speed internet connection, and a quiet, professional workspace.

Requirements

• Experience supporting U.S. real estate transactions, title/closing, or construction projects.
• Experience with manufactured/mobile homes, land development, residential renovations, septic/well systems, or permitting.
• Familiarity with U.S. county permitting processes (South Carolina experience is a plus).
• Experience with JobTread, Qualia, or similar transaction/project-management software.
• Experience working remotely for a small, forward-thinking U.S. real estate investment or construction company.
• Familiarity with EOS is a plus, but not required.

Benefits

• Compensation: USD $24,000 to USD $40,000 per year (USD $2,000 to USD $2,800 per month) base pay, depending on experience and English proficiency.
• Quarterly performance bonus opportunities, with target total compensation of approximately USD $28,000 to USD $40,000 per year.