[Hiring] Quoting & Administration Assistant @Hunt St

Role Description

We are looking for a highly organized and detail-oriented Quoting & Administration Assistant to support the day-to-day operations of a growing stone fabrication and installation business.

• Prepare accurate quotes from cabinetry plans.
• Maintain job information in Fergus (our job management software).
• Coordinate administrative tasks once quotes are accepted.
• Assist with managing approximately 30–60 quote requests per week using established Excel estimating templates and job management processes.
• Prepare fabrication job cards, coordinate stone orders, track materials, and follow up on outstanding job information.
• Ensure accuracy in detailed measurements, material quantities, and job costing.
• Read cabinetry or construction plans (experience highly regarded, but training will be provided).
• Become a reliable, long-term member of our administrative team and gradually take ownership of established processes.

Qualifications

• Experience in quoting, estimating, job costing, or similar detail-oriented administration.
• Strong numerical skills and confidence working with measurements, quantities, and dimensions.
• High attention to detail and accuracy when entering data.
• Experience working with high volumes of information and repetitive data entry.
• Strong Excel and general computer skills.
• Ability to extract and interpret information from emails, plans, and supporting documents.
• Experience with Fergus or another trade/job management system is highly regarded.
• Strong organization and time-management skills.
• Ability to work independently while collaborating effectively with an operational team.
• Reliable, proactive, and comfortable taking ownership of assigned tasks.

Requirements

• This role is a part-time position (20 hours per week).
• Expected to align with AEST business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration.
• Flexibility in managing your time as a contractor.

Benefits

• Opportunity to take on more responsibility over time as the business grows.
• Potential for increased hours as skills develop.
• Remote work setup as an independent contractor engagement.