[Hiring] Purchase Order & Production QC Coordinator @HireHawk

Role Description

The Purchase Order & Production QC Coordinator manages the end-to-end lifecycle of purchase orders, from creation through final shipment, while ensuring production timelines and quality control standards are met. This role serves as a key operational link between factories, third-party quality control providers, and internal teams (Planning, Logistics, and Supply Chain). The coordinator is responsible for maintaining production flow, scheduling inspections, mitigating risks, and ensuring on-time, quality-approved shipments.

• Track and manage all open purchase orders from creation through shipment
• Monitor PO timelines and escalate delays proactively
• Adjust shipment schedules based on production status (advance, delay, or split shipments)
• Communicate quantity changes and partial shipment plans
• Maintain accurate and up-to-date PO trackers and production calendars
• Liaise directly with factories to confirm production status and readiness
• Validate production timelines and completion dates
• Identify risks early and flag potential delays
• Coordinate partial shipments when necessary to meet delivery goals
• Schedule inspections with third-party QC providers (e.g., QIMA)
• Ensure inspections are conducted upon production completion
• Monitor QC portals, documentation, and follow-ups
• Review inspection results (pass/fail) and manage resolution of failures
• Approve shipments only after QC clearance
• Communicate QC status to logistics and planning teams
• Partner closely with Planning, Supply Chain, and Logistics teams
• Provide clear updates on production status, risks, and shipment timelines
• Align production capacity with forecasted demand
• Escalate production or quality issues with actionable solutions

Qualifications

• 2–5+ years of experience in supply chain, production coordination, or PO management
• Hands-on experience managing purchase orders from creation through shipment
• Experience working directly with factories/manufacturers (overseas preferred)
• Experience coordinating with third-party QC providers (QIMA or similar preferred)
• Strong understanding of production tracking, timelines, and shipment coordination
• Proven ability to identify risks and proactively resolve issues
• Experience managing partial shipments and order adjustments
• Advanced proficiency in Excel or Google Sheets (trackers, data accuracy, production calendars)
• Familiarity with QC portals, inspection workflows, and documentation processes
• Solid understanding of end-to-end supply chain flow (production → QC → logistics → shipment)
• Ability to manage multiple POs and timelines simultaneously
• Strong communication skills, especially with international factory partners

Benefits

• Access to a $200K+ perk marketplace with discounts on 150+ global services
• Option to withdraw up to 50% of approved earnings before payday