[Hiring] Proposal Manager @PROLIM Global Corporation

Role Description

We are seeking an experienced Proposal Manager to lead and manage federal proposal efforts in a fast-paced, growth-oriented environment. This role is ideal for a strategic, hands-on proposal professional who thrives under tight deadlines, enjoys building scalable processes, and can independently manage multiple proposal efforts from capture through submission.

• Lead the end-to-end development of federal proposals from opportunity qualification through final submission.
• Analyze solicitation documents, including RFPs, RFIs, RFQs, Sources Sought notices, and task orders, to identify customer requirements and proposal strategies.
• Develop proposal schedules, compliance matrices, outlines, writing assignments, and production timelines.
• Manage multiple concurrent proposals while ensuring quality, compliance, and on-time delivery.
• Coordinate proposal kickoff meetings, solutioning sessions, color team reviews, and final production activities.
• Implement and maintain version control, document management, and proposal configuration processes.
• Ensure all proposals comply with solicitation requirements, company standards, and federal procurement regulations.
• Write, edit, and refine compelling proposal content, including:
  • Executive Summaries
  • Technical Approach
  • Management Plans
  • Staffing Plans
  • Transition Plans
  • Past Performance
  • Corporate Experience
  • Quality Assurance
  • Resumes and Key Personnel narratives
• Translate complex technical information into clear, customer-focused, persuasive content.
• Review proposal sections for consistency, accuracy, compliance, grammar, and readability.
• Maintain and continuously improve proposal templates, reusable content libraries, resumes, boilerplate language, and past performance databases.
• Support capture planning by contributing to:
  • Win strategies
  • Competitive assessments
  • Customer research
  • Solution development
  • Discriminators and messaging
• Participate in pipeline reviews, bid/no-bid decisions, teaming discussions, and opportunity planning.
• Collaborate with Business Development to improve opportunity qualification and proposal readiness.
• Develop and implement repeatable proposal management processes, templates, workflows, and best practices.
• Improve proposal efficiency, consistency, compliance, and overall quality.
• Help establish a proposal-centered culture by educating internal stakeholders on proposal planning, schedules, roles, and responsibilities.
• Recommend and implement tools and technologies that improve proposal development and collaboration.
• Coordinate effectively with executive leadership, business development, recruiters, technical SMEs, subcontractors, and teaming partners.
• Track proposal progress and proactively communicate risks, issues, and resource needs.
• Build collaborative relationships that improve proposal responsiveness and solution quality.
• Support continuous communication throughout the proposal lifecycle to ensure successful execution.

Qualifications

• Bachelor's degree in business, Communications, English, Marketing, Journalism, or a related field.
• Minimum 5 years of experience managing and writing federal government proposals.
• Experience supporting small business federal contractors is strongly preferred.
• Demonstrated success managing multiple simultaneous proposal efforts with minimal supervision.
• Exceptional writing, editing, proofreading, and storytelling skills.
• Ability to synthesize complex technical information into compelling, customer-focused proposal content.
• Experience responding to rapid-turnaround task orders, IDIQ contracts, GWACs, and multiple-award contract vehicles.
• Working knowledge of Shipley Associates or similar proposal development methodologies (certification preferred).
• Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and collaborative document management platforms.
• Ability to work independently in a fully remote environment while managing competing priorities and deadlines.

Desired Skills

• Experience supporting capture management and business development activities within a growing federal contractor.
• Experience establishing proposal processes, governance, and organizational best practices.
• Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the federal procurement lifecycle.
• Experience with proposal graphics, desktop publishing, or visualization tools such as Microsoft Visio, Adobe Creative Suite, or PowerPoint.
• Experience supporting Department of Defense (DoD), Intelligence Community (IC), or civilian federal agencies.