[Hiring] Proposal Manager @Myriad360

Role Description

You are an organized, detail-oriented proposal professional with 3–5 years of experience coordinating RFP, RFI, RFQ, or other complex bid responses. You are a strong writer and editor who can interpret solicitation requirements, develop response plans, coordinate cross-functional contributors, manage competing deadlines and version control, and transform diverse inputs into polished, compliant, and professional proposal packages while working effectively as an independent contributor in a fast-paced VAR, technology services, professional services, or consulting environment.

The Proposal Manager is an individual contributor responsible for coordinating assigned RFP, RFI, RFQ, and other bid responses within a Value-Added Reseller (VAR) environment. Assigned opportunities will be managed under the direction of the Lead Proposal/Contracts Manager.

The Proposal Manager will:

• Ingest solicitation materials and organize requirements.
• Assemble the appropriate internal response team.
• Identify required content and determine which materials may be adapted from prior responses or approved content libraries.
• Assign content requests to appropriate subject matter experts.
• Monitor deadlines and follow up on outstanding inputs.
• Assemble contributions into a polished, compliant, and professional deliverable.

The role requires strong project coordination, writing, editing, organization, and follow-through. Success requires the ability to manage multiple deadlines, coordinate contributors across functions, and maintain a high level of accuracy and quality without direct reports or direct client interaction. Must be based in the United States.

Other responsibilities include:

• Manage assigned RFP, RFI, RFQ, and bid responses under the direction of the Lead Proposal/Contracts Manager.
• Review and ingest solicitation documents, including requirements, evaluation criteria, instructions, timelines, forms, exhibits, and submission requirements.
• Create response plans, compliance matrices, content outlines, schedules, and task assignments for each assigned opportunity.
• Assemble the appropriate response team, including sales, technical, delivery, finance, operations, vendor, subcontractor, and subject matter expert resources.
• Identify required proposal content and determine whether appropriate material exists in prior responses, templates, approved content libraries, or other company resources.
• Assign content requests to the appropriate internal resources and clearly communicate requirements, deadlines, and expected deliverables.
• Follow up with contributors on outstanding content, clarify requirements, and escalate delays or issues to the Lead Proposal/Contracts Manager.
• Collect, organize, and consolidate responses from multiple contributors into a cohesive proposal package.
• Write, edit, and refine proposal content to improve clarity, consistency, grammar, formatting, flow, and alignment with the solicitation requirements.
• Develop or coordinate standard proposal components, including executive summaries, company overviews, solution descriptions, project approaches, qualifications, resumes, case studies, and supporting documentation.
• Ensure that responses address all applicable requirements and follow the required structure, format, naming conventions, and submission instructions.
• Coordinate internal reviews and approvals, incorporating feedback and maintaining version control throughout the response process.
• Work with pricing, finance, delivery, and technical resources to incorporate accurate solution details, cost information, staffing plans, assumptions, and supporting documentation.
• Track addenda, amendments, clarifications, and changes provided through internal channels or procurement portals, as directed by the Lead Proposal/Contracts Manager.
• Prepare final proposal packages for internal approval and submission by the designated owner.
• Maintain an organized database of prior responses, reusable content, case studies, resumes, certifications, and other proposal materials.
• Evaluate completed proposals for content that may be repurposed, updated, retired, or added to the proposal content library.
• Maintain content metadata, including dates, subject areas, contributors, clients, industries, technologies, and approved use cases, to support efficient future searches and reuse.
• Support post-submission activities, including clarification responses, revisions, presentations, and other follow-up materials as assigned.
• Document lessons learned and contribute to improvements in proposal workflows, templates, tools, and content management practices.
• Track assigned proposal activity, deadlines, status, and outcomes for reporting by the Lead Proposal/Contracts Manager.
• Support related contracts, compliance, and documentation activities as assigned.
• Complete ongoing security awareness training and comply with company policies.
• Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts.
• Other duties as assigned.

Qualifications

• 3–5 years of experience in proposal coordination, RFP/RFI response management, sales support, technical writing, project coordination, or a related field.
• Strong ability to interpret and organize complex solicitation documents and translate requirements into clear work plans.
• Excellent writing, editing, proofreading, and document-formatting skills.
• Experience coordinating contributions from cross-functional teams and subject matter experts.
• Ability to manage multiple deadlines, priorities, versions, and contributors simultaneously.
• Strong follow-through and comfort appropriately reminding contributors about outstanding assignments.
• Ability to identify reusable content and organize information for future retrieval.
• Strong attention to detail and commitment to accuracy, consistency, and compliance.
• Ability to create professional, cohesive documents from content provided by multiple contributors.
• Strong organizational, communication, and time-management skills.
• Ability to work effectively as an individual contributor without direct reports.
• Proficiency with Microsoft Office, document-management tools, collaboration platforms, and proposal-management systems.
• Ability to quickly learn new technologies, systems, processes, and solution offerings.
• Experience in a VAR, technology services, professional services, consulting, or similar environment preferred.

Benefits

• Unlimited Paid Time Off (PTO)
• Incentive compensation plans for all employees
• Company-funded 401k contributions
• Zero-cost employer-covered health insurance
• Annual BYOD (Bring Your Own Device) reimbursement up to $500
• Paid Parental Leave
• Transparent, candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop
• Quirky, diverse, respectful, high-performing coworkers you’ll want to achieve greatness with!