[Hiring] Proposal Manager @Leading PA IT Firm

Role Description

The Senior Proposal Manager leads and coordinates the end-to-end proposal development process, ensuring proposals are complete, compliant, compelling, and submitted on time. This role is responsible for:

• Developing proposal strategies
• Managing schedules and deadlines
• Coordinating contributors
• Overseeing writing and production activities
• Communicating proposal status to stakeholders
• Reviewing and critiquing proposal content
• Identifying opportunities for improvement
• Leading all activities required to deliver high-quality submissions

Qualifications

• Bachelor's degree (BA or BS)
• 8+ years of related proposal management or proposal development experience
• Experience managing proposal activities within state and/or federal government environments
• Exceptional facilitation, organizational, and project management skills
• Strong leadership and team management abilities, including experience leading cross-functional teams
• Strong understanding of proposal development processes, compliance requirements, and quality standards
• Demonstrated ability to improve processes, quality, and proposal throughput
• Expert proficiency with Microsoft Office Suite
• Working knowledge of SharePoint
• Strong analytical, written, verbal, presentation, and communication skills
• Ability to serve as an internal and external point of contact and effectively brief team members, stakeholders, and management
• Strong attention to detail and results-oriented approach
• Strong process orientation with the ability to manage multiple priorities simultaneously
• Ability to take initiative and work effectively under pressure and within strict deadlines
• U.S. citizenship

Requirements

• Lead and manage cross-functional proposal teams to develop high-quality, compelling proposals while meeting strict schedules and submission requirements
• Develop proposal schedules and manage deadlines throughout the proposal lifecycle
• Coordinate proposal planning and development materials, including proposal outlines, management plans, kickoff materials, storyboards, and writing plans
• Partner with capture management to develop win strategies, themes, discriminators, source content, graphic concepts, and writer guidance
• Review proposal content for quality, consistency, effectiveness, and compliance; provide feedback and direction to proposal team members
• Draft proposal sections as needed
• Review and analyze RFPs, solicitations, and related documents; translate requirements into compliance matrices, proposal outlines, and content plans
• Develop and maintain proposal compliance matrices and conduct compliance reviews prior to submission
• Coordinate with sales, capture, program management, contracts, legal, engineering, customer service, and operations to establish proposal team assignments and responsibilities
• Work with writers, sales, and capture teams to effectively incorporate win strategies, themes, and discriminators into proposal responses
• Oversee final proposal production, including desktop publishing, editing, proofreading, printing, and binding
• Participate in proposal reviews and promote standardized proposal development processes across the organization
• Provide input into proposal development costs and resource requirements
• Maintain and update proposal procedures, templates, checklists, forms, and other proposal management resources
• Oversee the collection, organization, and dissemination of proposal artifacts, including past proposals, resumes, past performance information, graphics, and other reusable content
• Own the proposal development process and lead continuous improvement initiatives focused on process efficiency, quality, tools, and performance metrics
• Communicate proposal status, risks, issues, and deadlines to stakeholders and management
• Facilitate collaboration among geographically distributed teams and effectively manage proposal activities in a virtual environment

Company Description