[Hiring] Proposal Coordinator @Center for EcoTechnology

Role Description

CET is looking for a Proposal Coordinator to help advance mission-aligned opportunities that support our work in energy, waste reduction, and sustainable solutions. In this role, you will coordinate the proposal lifecycle from opportunity tracking through final submission, ensuring timelines, requirements, contributors, and materials are managed smoothly.

• Coordinate the proposal lifecycle, including:
• Assessing proposal requirements for strategic alignment with CET’s mission.
• Participating in opportunity reviews to capture decisions and key messaging.
• Maintaining the Salesforce database for tracking pipeline opportunities.
• Creating proposal templates and submission checklists.
• Ensuring written materials conform to CET standards.
• Maintaining a library of resumes and required attachments.
• Confirming all proposal attachments are complete and accurate.
• Coordinating timelines to meet all milestones and deadlines.
• Tracking contract and agreement status through signature and filing.
• Managing multiple concurrent deadlines and competing priorities.
• Identifying, assessing, resolving, and/or escalating issues as needed.
• Produce proposal drafts by:
• Facilitating opportunity strategy sessions.
• Ensuring decisions and key messaging are accurately captured.
• Liaising with business units to gather information for proposals.
• Developing knowledge of CET’s programs and services.
• Using repurposed content and AI-assisted tools to produce drafts.
• Producing compliant, organized material on deadline.
• Incorporating feedback through multiple rounds of revision.
• Coordinating review cycles and final assembly of proposals.
• Monitor and research funding sources:
• Keeping up to date on RFP, RFR, and grant opportunities.
• Working closely with Program and Project Managers.
• Conducting research on new funders.
• Program integration post-award:
• Following the CET Project Set Up and Close Out Process Workflow.
• Creating a PowerPoint summary for internal kickoff.
• Updating the Resource Management tool with staffing needs.
• Secondary functions include:
• Reviewing contract language for potential risks.
• Supporting operational teams with procurement.

Qualifications

• Bachelor's degree with a minimum of 3 years of successful proposal and report coordination.
• Exceptional organizational skills and comfort managing concurrent, detail-heavy tasks.
• Ability to maintain a high level of accuracy and attention to detail.
• Strong editing skills with the ability to produce clear, organized content.
• Comfortable reading and interpreting contract and legal language.
• Familiarity with state, federal, and utility procurement processes preferred.
• Experience in a remote work environment expected.
• Strong communication skills with the ability to establish rapport.
• Extensive experience using Microsoft Office Suite and Teams.

Requirements

• Frequent computer use, keying, and repetitive movements.
• Extended sitting or standing.
• High-speed internet access and a working location free from distractions.

Benefits

• Health, wellness, and paid time off benefits start on day one.
• Generous paid time off with vacation and personal/sick time.
• 8 paid holidays and 5 floating holidays.
• Comprehensive medical and dental insurance with generous employer contributions.
• Flexible spending health and dependent care accounts.
• Vision insurance and life insurance, including an employer-paid group plan.
• Disability insurance and supplemental accident, critical illness, and hospital indemnity insurance.
• Pet insurance and an employer-paid Employee Assistance Program.
• Monthly mindfulness and stress reduction offerings.
• Retirement plan with a 3% company match.
• Monthly $85 stipend for home internet and/or phone expenses.