[Hiring] PROPERTY COORDINATOR @multiSEARCH

Role Description

An established Bermuda-based property and real estate consultancy is seeking an experienced, highly organised and detail-oriented Property Coordinator to join its remote team. The successful candidate will be responsible for supporting the day-to-day management of rental properties, coordinating tenants and contractors, overseeing maintenance requests, managing administrative processes and assisting with financial and operational tasks. This is an excellent opportunity for someone with a strong property management and administrative background who is comfortable working independently in a remote environment.

Duties & Responsibilities

• Coordinate property maintenance requests, work orders and contractor follow-ups.
• Liaise with tenants, vendors and contractors via email, telephone and WhatsApp.
• Manage rental records, lease details, arrears tracking and property updates.
• Coordinate tenant onboarding and offboarding processes.
• Maintain accurate property records, inspection reports and documentation.
• Review lease agreements, vendor contracts and service deliverables.
• Monitor tasks, deadlines and project updates using Asana or similar platforms.
• Provide administrative support to company directors and project managers.
• Maintain organised digital filing systems using Google Drive.
• Assist with bookkeeping functions, including accounts payable, accounts receivable, transaction categorisation and reconciliations.
• Coordinate vendor payments and assist with basic financial reporting.
• Conduct property market research and assist with reporting and valuation-related projects.

Qualifications

• Minimum 3 years' experience in property management, real estate operations or executive/operations administration.
• Strong understanding of rental property operations, tenant relations, lease agreements and maintenance coordination.
• Experience coordinating contractors, suppliers and service providers.
• Good financial administration and bookkeeping knowledge.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with property management software such as Buildium, Yardi, AppFolio or similar.
• Familiarity with QuickBooks or Xero.
• Experience with task management platforms such as Asana or Trello.
• Excellent written and verbal communication skills.
• Strong organisational, problem-solving and time-management abilities.
• Ability to work independently and manage multiple priorities remotely.

Benefits

• Market related