[Hiring] Program Administration & Logistics Coordinator @Resolve To Save Lives

Role Description

The Program Administration & Logistics Coordinator provides high-quality administrative and logistical support to the Chief Program Officer (CPO) and Office of the CPO, helping the office operate efficiently and enabling senior program leaders to focus on their highest-priority work. The Coordinator manages scheduling, travel and expenses, supports contracting and procurement processes, and coordinates logistics for meetings, workshops, retreats, and other in-person gatherings.

• Manage day-to-day calendar and scheduling needs for the CPO and Office of the CPO.
• Coordinate recurring and ad hoc meetings across multiple teams, geographies, and time zones.
• Support the Office of the CPO’s operating rhythm, including scheduling leadership reviews and team meetings.
• Anticipate administrative needs and proactively address scheduling and logistical issues.
• Maintain organized records and materials for the Office of the CPO.
• Coordinate travel arrangements for the CPO and other members of the CPO Office.
• Prepare, submit, and reconcile expense reports in accordance with RTSL policies.
• Coordinate travel logistics for staff participating in program convenings and workshops.
• Provide clear and timely logistical information to travelers and participants.
• Coordinate end-to-end logistics for leadership meetings and other gatherings.
• Partner with program teams to deliver effective in-person gatherings.
• Coordinate meeting materials, participant communications, and on-site support.
• Track and follow up on logistical actions and ensure responsibilities are clear.
• Maintain useful templates and checklists to improve future convenings.
• Support the preparation and submission of contracting and procurement requests.
• Track contracts, procurement requests, and maintain accurate records.
• Identify opportunities to streamline administrative processes.

Qualifications

• At least 5 years of experience in administrative coordination or related area.
• Demonstrated experience supporting senior leaders with complex calendar and travel management.
• Experience coordinating meetings, workshops, or other events.
• Experience working across teams and coordinating with internal and external vendors.
• Bachelor’s degree preferred, or equivalent combination of education and experience.

Requirements

• Exceptional organizational and time-management skills.
• Strong coordination and project-management skills.
• Ability to anticipate needs and identify potential problems.
• Strong interpersonal and service orientation.
• Sound judgment and discretion in handling confidential information.
• Strong written and verbal communication skills.
• Ability to understand and balance the needs of multiple stakeholders.
• Resourceful and solutions-oriented.
• Proficiency with Microsoft Office, Google Workspace, and travel systems.
• Familiarity with expense, procurement, and contracting processes.
• Composure and effectiveness under pressure.

Benefits

• Health insurance for you and your dependents.
• Contributions toward retirement.
• Paid annual leave and sick leave, in addition to public holidays.
• Two paid, week-long organization-wide breaks at mid-year and end-of-year.
• Professional development and home office setup benefits.
• Up-to-date computer equipment.