[Hiring] Production Coordinator @Glitch Productions

Role Description

Glitch Productions is looking for a detail-oriented and organised Production Coordinator to support our Line Producer and artists. This role is vital to the smooth operation of both our production and post-production departments.

You will apply strong planning, tracking, communication, problem-solving, and organisational skills to maintain the efficiency of our production pipeline. You will work closely with various production teams to identify and reduce bottlenecks and minimise disruptions throughout the process.

• Production & Post-Production Support:
  • Assist in the setup and daily operations of animation production, as well as post-production processes across Lighting, Rendering, and Compositing.
  • Support the management team in planning, tracking, and maintaining schedules across all production and post-production departments.
  • Help coordinate and verify the transfer, setup, and organisation of production assets, files, and tasks from layout through to compositing.
• Episode & Asset Management:
  • Break down episode animatics into actionable lists for departments such as Animation and Lighting.
  • Prepare episode breakdowns and launch materials to ensure smooth transitions between departments and projects.
  • Track and monitor department progress, ensuring tasks and deliverables for 3D Animation, Lighting, Unreal Engine, and Compositing meet scheduled targets.
  • Assisting the Lead Generalist with Scene Assembly inside of Unreal Engine, preparing layout scenes for animation by using custom automation and export tools in Maya and UE.
• Editorial / Rendering:
  • Assisting with creating shot-by-shot edits of existing animatics for breakdowns and further production management.
  • Providing edit assistance for post-production edits, helping the Lead Generalist prepare sequences for render.
  • Take-logging after voice-over record sessions to assist the Directors in selecting the best performance takes.
  • Assisting with render scheduling and QC, flagging issues and coordinating fixes with the team. Helping to prioritize shots and optimize throughput against deadlines.
• Database & Workflow Coordination:
  • Maintain up-to-date and accurate data in production management software to ensure clarity for artists and management.
  • Attend production meetings, take detailed notes, and generate actionable tasks based on meeting outcomes.
  • Coordinate the flow of information from supervisors and directors to departments, ensuring consistent direction and minimizing confusion.
• Problem Solving & Workflow Optimisation:
  • Identify and help resolve issues with problematic assets, shots, or files.
  • Collaborate with Leads, Supervisors, and Directors to achieve project goals within scheduled time.
  • Contribute to the development and implementation of new tools and pipelines to improve production team efficiency.

Qualifications

• Proven experience coordinating or managing projects in the 3D animation or game development industry.
• Proficiency with production/project management tools such as Asana, Trello, Jira, or ShotGrid.
• A working knowledge of Adobe Premiere or similar editing software.
• Experience with Unreal Engine, Maya, and/or Blender.
• Strong critical thinking and ability to think independently.
• Strong organizational and time management skills.
• Effective problem-solving skills and a proactive mindset.
• Self-motivated with a strong desire to optimise workflows and improve team efficiency.

Benefits

• A flexible work arrangement and schedule, with options for work from home and flexi-hours.
• A relaxed and fun office environment where individual input is valued.
• Regular work functions and free entry to conventions and events.
• Close to public transport in the heart of Parramatta CBD.
• Paid for gym memberships.
• Regular company breakfasts/lunches.
• A diverse team that values independent input and career development.