[Hiring] Procurement Analyst @UNDP

Role Description

The Procurement Analyst is responsible for effective delivery of procurement services, consistent with UNDP rules and regulations, to support implementation of ABR projects and programmatic goals. The incumbent will promote UNDP's mandate as a gender-responsive organization with zero tolerance to discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.

Duties and Responsibilities

• Ensures implementation of operational strategies of the ABR through:
  • Full compliance of ABR procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• Contributes to the procurement processes for ABR projects through:
  • Facilitating the programme personnel in preparation of procurement plans for the portfolio and projects and their implementation monitoring.
  • Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Preparation of Purchase Orders and Contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Quantum.
  • Preparation of submissions to the Contract, Asset and Procurement Committee (CAP), Regional Advisory Committee on Procurement (RACP) and Advisory Committee on Procurement (ACP).
  • Management of the internal control system which ensures that Purchase orders are duly prepared. Timely corrective actions on POs with errors and other problems.
  • Providing inputs to reports on procurement in the CO.
  • Serving as a secretary of the tender procurement processes of the ABR procurement activities including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports.
  • Review of Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and provide procurement related inputs before PU CO clearance.
  • Maintain and improve the contract management system and ensure that accountability to donors and internal stakeholders is met.
  • Implementation of e-tendering practices.
  • Playing leading role in analysis and administration of ABR procurement cases in the online Procurement Plan to ensure accuracy and completeness of the information represented at Sharepoint.
  • Review and clearance of documents related to Micro-purchase Canvass procedure.
• Ensures implementation of sourcing strategy through:
  • Contribute to conducting market research for the procurement cases of the relevant ABR projects.
• Ensures facilitation of knowledge building and knowledge sharing in the CO through:
  • Providing procurement related guidance to the ABR, in close cooperation with CO Procurement Unit.
  • Synthesis of lessons learnt and best practices in Procurement implemented in ABR procurement processes.
  • Sound contribution to knowledge networks and communities of practice.
• Promoting Gender Equality and a Safe, Inclusive Workplace:
  • Demonstrate leadership and personal accountability in fostering an organizational culture of gender equality and zero tolerance for any form of sexual exploitation, abuse, or harassment.
  • Respect and promote diversity and inclusion by ensuring all team members, partners, and vendors are treated equally and fairly, regardless of gender, race, sexual orientation, ethnicity, ability, or other identity markers.
  • Model respectful professional behavior by identifying and addressing sexism, gender discrimination, and other forms of bias in internal and external interactions.
  • Ensure all personnel and partners are informed of, and adhere to, corporate policies on sexual harassment, sexual exploitation and abuse, and codes of conduct.
  • Support work-life balance and care responsibilities by recognizing the caregiving roles of both women and men, and encouraging the use of family-friendly policies, flexible work arrangements, and inclusive facilities.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the direct supervision of Procurement Specialist, the Procurement Analyst will be responsible for procurement issues. S/he will ensure administration, transparent and efficient provision of procurement services and processes for the ABR projects.

Competencies

• Core:
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
• Cross-Functional & Technical competencies:
  • Procurement: Contract management - Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
  • Procurement: Supplier/relationship management - Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
  • Business Direction & Strategy: Entrepreneurial Thinking - Identify and seize opportunities to service and add value to clients, create clarity around UNDP value proposition to beneficiaries and partners, develop clear service offers responding to client needs in line with UNDP’s organizational priorities and mandate.
  • Business Direction & Strategy: Effective Decision Making - Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications
  • Business Direction & Strategy: Negotiation and Influence - Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.
  • Business Development: Knowledge Generation - Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate, and as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.