[Hiring] Operations Associate @Meliore Foundation (FUP)

Role Description

Meliore is seeking a talented Asia Operations Associate to provide operational support to our work in Asia, providing operations support to teams across East Asia, South East Asia and South Asia. The successful candidate will report to an Asia‑focused line manager, work closely with Meliore’s rest of operations team, and act as the operational backbone for our Asia portfolio – ensuring that budgeting, administration and logistical processes run smoothly across multiple countries, partners and time zones. This is an exciting opportunity for someone with a strong affinity for organising, problem‑solving and working in complex international environments.

As Asia Operations Associate, you would be responsible for:

• Acting as a primary operational contact for Asia‑based colleagues and external partners on day‑to‑day questions, and clearly communicating relevant processes and guidelines.
• Acting as a liaison point between Asia teams and Meliore operations colleagues to ensure compliance with processes, while helping adapt and optimise these processes to Asia‑specific needs and realities.
• Supporting the preparation, tracking and forecasting of budgets for Asia projects and programmes, including monitoring allocations, spend and pipeline, and maintaining accurate records.
• Supporting contract, grant and service agreement processes for Asia partners and vendors, including preparing documentation, coordinating internal approvals and ensuring that invoices are processed and paid on time.
• Supporting procurement processes in the region, including reviewing and analysing offers and contracts, communicating with external suppliers, and maintaining updated supplier records.
• Managing operational aspects of regional tools and subscriptions (e.g. collaboration platforms, software licences for Asia projects) that are not covered by central systems.
• Working with relevant managers to optimise internal communications and operational workflows for Asia teams (e.g. shared drives, project management tools), and keeping key process documentation up to date.
• Handling event management for virtual and in‑person meetings in the region (e.g. team retreats, partner convenings, workshops), including logistics, travel coordination, venue and supplier management, and internal/external communications.
• Supporting recruitment and onboarding processes for Asia‑based staff and consultants, ensuring a smooth and inclusive experience.
• Supporting other coordination tasks for Asia teams, such as scheduling calls across time zones and maintaining up‑to‑date contact and distribution lists.
• Proactively contributing to team spirit and a positive working culture in Asia and globally, for example by helping organise team‑building activities and informal check‑ins.
• Any other duties to be assigned from time to time.

Qualifications

• A genuine interest in the mission and values of climate course.
• Professional experience in a relevant field, such as budget management, project administration, grant management or operations, ideally in an international or multi‑country context.
• Strong project management and IT skills, and comfortable with cloud‑based collaboration tools (e.g. SharePoint, Google Drive, Monday.com, Asana, Trello, Slack or similar).
• A passion and talent for working with numbers, including comfort with basic financial tracking, reconciliations and simple analysis.
• A fast learner with a can‑do attitude, strong problem‑solving skills, and comfort working in a dynamic, fast‑moving international environment.
• Excellent attention to detail and a structured, organised way of working.
• Discretion and the ability to work with sensitive and confidential information.
• Ability to present complex operational and budget information in a clear, accessible way to colleagues without an administrative or financial background.
• Ability to work flexibly, both independently and as part of a team, with a generous and collaborative disposition in a high‑trust community of peers.
• The versatile and adaptable skills necessary to flourish in a wide‑ranging work environment and work effectively via phone/video conferencing, across time zones and digital platforms.

Benefits

• Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.
• Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• Enjoy regular opportunities to connect and collaborate with colleagues around the world.
• A full-time position with a consultant or employment contract, subject to location, for 12 months, with possible renewal after one year. Only candidates with the right to work in their location will be considered.